Base Origin for Grower Agreement

Purpose

This document explains the process by which the base origin can be associated with the line of a Grower Agreement by connecting the item lots of a customer order shipment to the agreement line. The base origin is a term used to refer to the seeds required to grow a product such as wheat or corn.

Outcome

One or many item lots on a customer order delivery is associated with a Grower Agreement line and traceability to the base origin of the agreement is in place.

Main Programs

• 'Purchase Agreement. Open' (PPS100)
• 'Purchase Agreement. Open Line' (PPS101)
• 'Agreement Line - Base Origin. Open' (PPS108)
• 'Customer Order .Delivered Lots' (OIS358)

Introduction

To ensure that the seeds which are purchased to grow a product such as wheat or corn (the base origin) can be traced back to the original agreement with the supplier, the base origin must be associated with the grower agreement at line level. This also ensures that all parties involved in the agreement such as the processor, government, and the eventual customer have visibility.

In practice, the processor that the seeds were purchased from is generally the end customer or recipient of the crop once it is mature enough to be sold back.

The base origin can either be associated with the agreement line manually, or through a customer order created by the batch order entry API and connected to the agreement through OIS100MI/AddBatchLnInfo.

Where a grower uses a third-party web based application to manage contracts with suppliers and customers, and the batch of seeds are ordered as part of this process, the details of the seed purchase along with its base origin are interfaced to M3 along with the agreement details using an API, and systematically associated with the agreement line.

Where manual intervention is required to associate the base origin with the agreement line, the steps below should be followed.

Before you start

• GCM module is selected in 'Company. Connect Division' (MNS100).
• Agreement line is connected to an agreement of type Grower Agreement as defined in 'Purchase Agreement. Open' (PPS100).
• Specify Supplier customer number in 'Supplier. Define Purchase & Financial' (CRS624/E).

Follow these steps

Once the prerequisites have been confirmed, follow these steps:

1. Navigate to 'Purchase Agreement. Open Line' (PPS101) through 'Purchase Agreement. Open' (PPS100).

2. Select an agreement line and select related option 16-'Base origin'.

3. 'Agreement. Connect to base origin' (PPS108) is displayed, listing all customer order deliveries for the Agreement line item.

4. To view an existing customer order delivery, double click Delivery to display the E panel.

5. To edit an existing connection, highlight the required customer order delivery and select Options > Change. The required amendments can then be made in the E panel.

6. To delete an existing connection, highlight the required customer order delivery and select Options > Delete.

7. If required, update the 'Carryover Qty' and 'Approved' fields. The carryover quantity will either be reported externally or by telephone and a decision will then be made as to whether the type or quality of seeds is acceptable.

8. To create a new connection:

   1. Click the Connect Delivery.

   2. 'Customer Order. Delivered Lots' (OIS358) is displayed listing the deliveries, including the direct deliveries made to the customer connected to the supplier. The deliveries are sorted in descending order by requested delivery date and are displayed together with the corresponding delivery number. The delivery number for direct deliveries is 900. Some of the listed item lots may already have been manually or automatically connected with an agreement line.

   3. Select the delivery to connect to the purchase agreement line.