Put Away Goods

Outcome

The put-away activity is used to report final storage. The goods will consequently be placed in their final location after put-away. The status proposal of the location indicates whether the location is approved or not. Normally the status of the location used after put-away is 2 (Approved).

After the put-away the status is usually 75. If only a part of the received quantity is put away, the status is 70 (Put-away partially completed). This can be the case if some of the received quantity is rejected during quality inspection and only the approved quantity is put away without the completion flag selected.

You can view the balance identity of the goods in 'Balance Identity. Open Toolbox' (MWS068), and the historical stock transactions in 'Stock Transaction. Display History' (MWS070). Also, you can monitor the status development in 'Purchase Order. Display Lines' (PPS220).

You match the invoice connected to the purchase order in 'Supplier Invoice. Record' (APS100).

You can reverse the reporting of put-away in 'Purchase Order. Display Line Transactions' (PPS330).

Important files used for the flow program are:

• MPHEAD Purchase Order Header
• MPLINE Purchase Order Line
• MPLIND Purchase Order Line transactions
• MPGRMT Goods receiving method
• MPGRDO Goods receiving method – documents

Follow these steps

1. Start 'Purchase Order. Put Away Goods' (PPS320/A).

2. Select the warehouse for this put away.

3. Fill in the receiving number.

   You can find the receiving number on the goods receipt document, or in 'Purchase Order. Display Line Transactions' (PPS330).

   In this instruction a receiving number that ends with 000 is used, which means that the entire PO is displayed on the next panel (the B panel).

   You can also fill in the PO number and the line number, but then the E panel is immediately displayed and you will not see the B panel.

4. On the B panel, select a sorting order.

Report put-away for order lines without making adjustments

1. On the B panel, fill in the stored quantity for the order lines you wish to report put-away for, and specify 1 in the 'Completion flag' field if any potential remaining quantity is not to be backordered.

   Stored quantity is proposed on the B panel if 'Propose stored quantity' has been selected in (PPS320/P).

   Note:  It is critical that 'Completion flag' is set to 1 if any remaining quantity is not to be backordered. If it is not set, purchase and supplier statistics will never be updated, and the order line will be managed as non-completed.

2. Check that the proposed location is correct and has the correct location status.

   The proposed location is retrieved from 'Item. Connect Warehouse' (MMS002).

   The location statuses are:

   1 = Under inspection – awaiting approval

   2 = Approved goods – available

   3 = Rejected goods.

3. Press F14=Confirm update.

   The status of the specific order line(s) is now 75=Put-away complete. If put-away is performed before QI (flow C), the order line status is 51=Put-away, but not quality inspected.

   You may continue to the next step or quit the program. If you quit the program, one or more documents are automatically printed, if defined by the goods receiving method.

Report put-away for order line and make adjustments

1. On the B panel, open the order line you want to adjust.

2. On the E panel, fill in a remark and the stored quantity.

   The E panel displays the received quantity from (PPS300), and possibly approved and rejected quantity from (PPS310).

   Stored quantity is displayed on the E panel if 'Propose stored quantity' has been selected in (PPS320/P).

   The text in the Remark field will be seen in the balance identity if the quantity has a unique identity, such as a lot number or a receiving number.

3. Select 'Flagged as completed' if any potential remaining quantity should not be backordered.

   Note: It is critical that the 'Flagged as completed' field is selected if any remaining quantity is not to be backordered. If it is not selected, purchase and supplier statistics will never be updated, and the order line will be processed as non-completed.

4. Check that the proposed location is correct, and that the location has the correct status.

   The proposed location is retrieved from 'Item. Connect Warehouse' (MMS002). If the storage method on the item is multiple, as determined in (MMS002).

5. On the E panel, you can also select F16=Select location to start 'Location. Select' (MMS160).

   The location statuses are:

   1 = Under inspection – awaiting approval

   2 = Approved goods – available

   3 = Rejected goods.

6. Back to the (PPS320/E) panel, fill in the number of packages (optional field).

   The number of packages determines how many labels, such as hazard labels and marking tags, should be printed per location ID.

7. Press Enter to save your changes and to redisplay the B panel.

   The status of the specific order line(s) is now 75, but if put-away is performed before QI (flow C) the order line status is 51.

   Upon quitting this program, one or more documents are automatically printed, if defined by the goods receiving method.

Work with completion flags

Usually an order line is marked as completed automatically when the reported quantity is the same as the ordered quantity. However, an order can be marked as completed even if the reported quantity is less than the ordered amount and no more quantities will be reported for the order. This can be carried out in 3 different ways:

1. The order line can be flagged as completed manually either during the goods receiving (PPS300/E) or at the put-away (PPS320/E), assuming this has been set up correctly.

2. The order line can be marked as completed automatically if the reported amount is within the tolerance limit. This limit is set on the item/supplier combination (PPS040/F).

3. The order or a separate order line can be marked as completed manually from a separate 'Purchase Order – Flag Line Complete' (PPS350), where you can also invoicing-flag completion and reverse invoicing-flag completion.

If quality inspection is used, the order can also be marked as completed manually during quality inspection reporting (PPS310/E).

Reversing a goods receipt

A goods receiving transaction can be undone by selecting option 4 in 'Purchase Order. Display Line Trans' (PPS330). The delete option does not take the transaction away from the transaction file. Instead, it undoes the transaction by zeroing the quantity.

Displaying goods receiving transactions

In 'Purchase Order. Display Line Trans' (PPS330), different transactions on a special purchase order and line are displayed. This functions as a sort of log of the transactions done in the flow. A transaction can be, for example, a purchase order confirmation transaction or a goods receiving transaction.

On this panel the receiving number is also displayed. Every order line gets a receiving number after the goods receipt. This number is used as identification on a special goods receipt in the following flow and is also printed on the goods receiving documents.

On the E panel some information is displayed. One of the fields, 'Next Activity', specifies the next planned activity in the goods receiving flow and is automatically set on the order line. The next activity is displayed with different codes with the following meanings:

1 = Quality inspection and then put-away

2 = Put-away and then quality inspection

3 = Put-away

4 = Quality inspection (nonstocked items checked)

9 = No more activities.

Put away goods at a cross-docking location

The cross-docking function in M3 identifies when stock being received is required for issue within a short time. It then directs the stock to the appropriate cross docking location instead of to the ordinary location. The triggers that cause cross-docking are demand in combination with a stock shortage.

The goods connected to an acquisition order (PO, DO, RO or MO material) are received, cross-docked, and put in a location where they are available for dispatch. See .