Report Transport Notification for PO

This document explains how you report that a shipper has notified the ordered goods for transportation from a via terminal. The transport notification also contains information about when your goods are sent from the via terminal, as well as transport and packaging facts, which you report into the system.

Outcome

A PO is notified for transportation and the goods are about to be delivered to your plant. You have updated information about the transport; you know when and how the goods will be delivered. You also know about, for example, the forwarding agent, the bill of lading, packing slip number and carrier name.

The files used for the programs in the flow are:

  • MPHEAD Purchase Order Header
  • MPLINE Purchase Order Line].

You register the ordered goods as received in 'Purchase Order. Receive Goods' (PPS300).

It is possible to reverse the logging of transport notification in 'Purchase Order. Display Line Trans' (PPS330).

Before you start

A PO must have been created. See Create, Release, and Display Purchase Order.

Follow These Steps

Specify Transport Notification for the Complete PO

  1. Start 'Purchase Order. Notify Transportation' (PPS270/B).

  2. On the B panel, specify transport notification for the complete PO by pressing F14=Confirm all.

  3. On the F panel, enter the shipment date, forwarding agent, bill of lading, delivery note number, carrier name (optional fields) and arrival date. Press F14='Confirm all' again.

    The status of the complete PO is now raised to 45=Notified for transportation. You have finished the reporting and can quit the program.

Specify Transport Notification for a Specific Order Line

  1. On the B panel for 'Purchase Order. Notify Transportation' (PPS270/B), select the specific order line for which you want to specify transport notification and then select option 12=Confirmation.

    Note: You cannot add any information to the order line with this action.

    The status on this specific order line is now raised to 45.

Adjust an Order Line

  1. On the B panel for 'Purchase Order. Notify Transportation' (PPS270/B), select option 'Open' for the order line you wish to adjust.

  2. On the E panel, review that the shipment date and notified quantity are correct.

  3. Enter the forwarding agent, bill of lading, delivery note number and carrier name (optional fields), and enter the arrival date.

  4. Press Enter to save your changes and to redisplay the B panel.

Reverse of a Transport Notification

A transport notification can be reversed by deleting the transaction in 'Purchase Order. Display Line Transactions' (PPS330). After the deletion, a new transport notification can be entered on the line in 'Purchase Order.Notify Transportation' (PPS270).

Parameters to Set

Program ID/Panel Field The field indicates …
(PPS095/I) 532 PO transaction - transport notificat

… whether a transport notification should lead to creation of lines in the purchase order's transaction file.

These lines are for information purposes only and enable follow-up of transport times.

This parameter must always be activated.

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