Settings for Extended Quality Inspection

Quality inspection (QI) in the receiving flow can be done in different ways and with different activities. This document describes the settings for extended quality inspection, using quality inspection tasks and plans.

Outcome

The following settings regarding extended quality inspection are described:

  • Connect QI Tasks to an Item (PPS080)
  • Create Sample Table (PPS335)
  • Create QI Plans (PPS340)
  • QI Parameters in the Item/Supplier Combination (PPS040)
  • Update QI Counters (PPS082)

Important files used for the flow program are:

MPHEAD

Purchase Order Header

MPLINE

Purchase Order Line

MPLIND

Purchase Order Line transactions

MPQDCA

Quality data for control activities

MPQFUH

Quality data for follow up on heading level

MPQFUT

Quality data for follow up on task level

MPQCTA

PO Quality control tasks

MPGRMT

Goods receiving method

MPGRDO

Goods receiving method – documents

Before you start

Follow these steps

Connect QI tasks to an item (PPS080)

  1. Start 'Quality Inspection Task. Connect to Item' (PPS080).

  2. Specify the information:

    Connect QI Tasks to an Item (PPS080)

    Program ID/ Panel

    Field

    The field indicates …

    (PPS080/B)

    Inspection task

    …quality inspection tasks used in goods receiving.

    Only numeric values can be specified.

    You can define unique quality inspection texts, tools, etc. for each task.

    (PPS080/B)

    Valid from

    .. the date the quality inspection task will be activated.

    (PPS080/B)

    Service process

    Service

    These fields are used for subcontracting or repair purchase orders. See separate documentation for subcontracting and repair purchase orders.

    (PPS080/E)

    Description

    … the description of the quality inspection task.

    The description is printed on the quality inspection specification when the inspection is to be performed in the purchase component group

    (PPS080/E)

    Status – quality inspection task

    … the status of the quality inspection task. The status is manually changed.

    The valid alternatives are:

    10=Preliminary task, never used for quality inspection

    20=Valid task, only possible alternative for performing a quality inspection

    90=Closed task, task is no longer valid.

    Only quality inspection tasks that have status 20 will be included in the inspection documentation after goods receiving.

    (PPS080/E)

    Valid to

    … the last validity date for the quality inspection.

    When this date has passed, the active quality inspection tasks will become inactive. They will then not appear on quality inspection specifications received when reporting goods receipt.

    (PPS080/E)

    Document ID

    … the unique ID of a document. It can be specified manually, generated from a number series or created as a combination of different IDs.

    Documents are created in (CRS230).

    How the ID is created for each document type is specified in (CRS236)

    (PPS080/E)

    Task group

    …is used in order to categorize quality inspection tasks. Task groups are created in 'Quality Inspection Task Group. Open' (PPS085).

    (PPS080/E)

    QI plan

    ..a quality inspection plan (QI plan), which contains several user-defined values for dynamic quality inspection in the goods receiving routine.

    The QI plan is specified in the goods receiving method (PPS345). The goods receiving method for a purchase order line determines which plan should be used for each item received.

    The QI plan is only of interest if the parameter '040 QI reporting' is set to 4 or 5.

    For more information about QI plans, see the section that follows.

    (PPS080/E)

    Sample table

    … a sample table.

    Sample tables are used if random sampling methods are used during quality inspection.

    The sample table that can be specified on the goods receiving method (PPS345) acts only as a default proposal for the item/supplier combination (PPS040).

    Note: If a sample table is used, you can only set the '020 Inspection point' field to 1=QI is reported before put-away. or 2=QI is reported after put-away in the goods receiving methods (PPS345/E).

    For more information about sample tables, see the chapter that follows.

    (PPS080/E)

    Independent QI task

    …is used to determine whether this particular inspection task should have its own logic or follow the item number's logic.

    The valid alternatives are:

    0 = No, follow the item's logic.

    1 = Yes, this task should be independent of the general results of the quality inspection and other tasks. The general inspection result or another task inspection result will not affect this task's result.

    Logic refers to the inspection according to the quality inspection plan.

    (PPS080/E)

    QI time

    …the time needed to perform the quality inspection task.

    (PPS080/E)

    QI time code

    …the quality inspection time of the task.

    The valid alternatives are:

    0=Per unit

    1=Per 10 units

    2=Per 100 units

    3=Per 1,000 units

    9=Task's total time (not quantity-dependent).

    (PPS080/E)

    QI Responsible

    … who is responsible for the quality inspection of purchased items. It can be either a person or department.

    (PPS080/E)

    Tool 1 - 5

    … one of the several tools that can be used when performing a quality inspection task.

    The tools are printed on the quality inspection specification when the goods are specified as received.

    Create Sample Table (PPS335)

  3. Start 'Sample Table. Open' (PPS335).

  4. Specify the information (as described in the table):

    A sample table is defined to set the range for the quality inspection levels 1 to 3. The range indicates the acceptable errors you have for different quantity intervals.

    Create Sample Table (PPS335)

    Program ID/ Panel

    Field

    The field indicates …

    (PPS335/B)

    Sample table

    … a sample table.

    Sample tables are used if random sampling methods are used during quality inspection.

    The sample table that can be specified on the goods receiving method (PPS345/G) act only as a default proposal for the item/supplier combination.

    (PPS335/B)

    Quality inspection level

    … the quality inspection level used for shipments. The valid alternatives, when you use QI inspections, are:

    1 = Intense

    2 = Normal

    3 = Reduced Three different levels (1-3) should be created for each sample table used.

    Example:

    Sample table

    QI level

    001

    1

    001

    2

    001

    3

    The quality inspection levels are only of interest if the parameter '040 QI reporting' is set to 4 or 5 in the goods receiving method (PPS345).

    (PPS335/E)

    To quantity

    … the quantity to which an inspection quantity applies. The quantity applies up to the next entered To value.

    (PPS335/E)

    Inspection quantity

    … the sample quantity or sample percentage for the current quantity received.

    The quality inspection code is used in the sample table to define if the sample quantity is a percentage or a fixed quantity.

    (PPS335/E)

    Number of accepted errors

    … the number of accepted errors on the quantity specified as accepted, when the quality inspection result was reported.

    (PPS335/E)

    Quantity type

    … if the figure for quality inspection and accepted errors for this goods receiving quantity is a number or a percentage.

    The valid alternatives are:

    1=Quantity

    2=Percentage.

    This is an information-only field.

Create QI Plans (PPS340)

  1. Start 'Quality Inspection Plan. Open' (PPS340).

  2. Specify the information (as described in the table):

    The quality inspection plan describes an inspection cycle where different actions can be taken depending on the previous inspection results. For more information about QI plans, see Extended Quality Inspection in the Receiving Flow.

    Create QI Plans (PPS340)

    Program ID/ Panel

    Field

    The field indicates …

    (PPS340/B)

    QI plan

    … several user-defined values for dynamic quality inspection in the goods receiving routine.

    The QI plan is specified in the goods receiving method. The goods receiving method for a purchase order line determines which plan should be used for each item received.

    If a quality inspection task has been assigned a QI plan of its own, this plan will override the one defined according to the order line's goods receiving method.

    The quality inspection levels are only of interest if the parameter '040 QI reporting' is set to 4 or 5 in the goods receiving method (PPS345).

    (PPS340/E)

    Initial quality inspection level

    … the quality inspection level of the first shipment received for the item/supplier combination.

    The valid alternatives are:

    1 = Intensive

    2 = Normal

    3 = Reduced

    (4 = No quality inspection. Not valid here)

    The quality inspection levels are only of interest if the parameter '040 QI reporting' is set to 4 or 5 in the goods receiving method (PPS345).

    (PPS340/E)

    Approved batches - level change 1 to 2

    … how many approved inspections should be performed before quality inspection level 1=Intensive is moved to level 2=Normal.

    If this field is 0, the level is never lowered to this level, but instead is decreased to the first available level not equal to 0.

    (PPS340/E)

    Approved batches - level change 2 to 3

    … how many approved inspections should be performed before quality inspection level 2=Normal is moved to level 3=Reduced.

    If this field is 0, the level is never lowered to this level, but instead is decreased to the first available level not equal to 0.

    (PPS340/E)

    Approved batches - level change 3 to 4

    This field indicates how many approved inspections should be performed before quality inspection level 3=Reduced is moved to level 4=No inspection.

    If this field is 0, the level is never lowered to this level, but instead is decreased to the first available level not equal to 0.

    (PPS340/E)

    Batches QI level 4 - without QI

    … which inspection level to use upon exit inspection level 4=No inspection.

    This field is only used if the field's number of batches in inspection level 4 deviates from 0

    (PPS340/E)

    When QI result is 2 - return to QI level

    … which quality inspection level to return to if the quality result is 2=Approved with remarks.

    (PPS340/E)

    When QI result is 3 - return to QI level

    … which quality inspection level to return to if the quality result is 3=Partially rejected.

    (PPS340/E)

    When QI result is 4 - return to QI level

    … which quality inspection level to return to if the quality result is 4=Rejected.

    (PPS340/F)

    Level if X batches of Y are rejected

    … which inspection level to apply for the next batch if the minimum X number of batches are rejected out of the last Y number inspected.

    For more information concerning parameters X and Y, refer to the next field in this panel.

    These parameters can only increase the inspection level, never decrease it.

    (PPS340/F)

    Number of rejected batches

    … how many rejected batches are needed in order for the next delivery of this item/supplier combination to receive a higher quality inspection level.

    (PPS340/F)

    Number of batches

    … the number of inspected batches to be used in the formula used for determining if a higher quality inspection level is needed for the next delivery.

QI Parameters in the Item/Supplier Combination (PPS040)

  1. Start 'Supplier. Connect Item' (PPS040).

  2. Specify the information (as described in the table):

    The quality inspection plan and the sample table field specified on the goods receiving method (PPS345/G) only works as a default value when an item/supplier combination is created in 'Supplier. Connect Item' (PPS040).

    These fields are also displayed in 'Goods Receiving Method. Open' (PPS345/G). On the (PPS345/E) panel, the '030 Copy standard parameters' field indicates if the standard quality inspection parameters set in (PPS345/G) should be copied, when you set these parameters for the item/supplier combination, to (PPS040/G).

    QI Parameters in the Item/Supplier Combination (PPS040)

    Program ID/ Panel

    Field

    The field indicates …

    (PPS040/G)

    Inspection text

    … text to print on certain goods receiving documents when quality inspection is performed.

    This information is specified for the item/supplier combination and may be proposed by default from the goods receiving method.

    (PPS040/G)

    150 Are quality inspection tasks used

    … if several inspection operations for a quality inspection are possible for an item number. If No is selected, no search for inspection operations will take place during goods receipt reporting.

    (PPS040/G)

    160 Lowest permitted quality inspection lvl

    … the lowest possible quality inspection level in the goods receiving routine.

    (PPS040/G)

    170 Quality inspection level - new revision

    … the quality inspection level for the next receipt, if this is made on a new construction level.

    (PPS040/G)

    180 Quality inspection plan

    … contains several user-defined values for dynamic quality inspection in the goods receiving routine.

    (PPS040/G)

    190 Sample table

    … a sample table.

    Sample tables are used if random sampling methods are used during quality inspection.

    (PPS040/G)

    200 Minimum quality inspection interval

    …the minimum number of days between the quality inspections in the goods receiving routine.

    (PPS040/G)

    210 QI level after minimum QI interval

    … the quality inspection level for the next receipt after the minimum inspection interval in days has been passed. This means that quality inspection should be performed, because the number of days since the previous inspection is greater than the value indicated in the field.

    (PPS040/G)

    220 Display attribute screen at quality insp

    … whether the attribute screen should be displayed during quality inspection in (PPS310).

Update QI Counters (PPS082)

Here you can manually change the inspection counters values, to affect the inspection plan.

  1. Start 'Quality Inspection Task. Update Counter' (PPS082)

  2. Change values according to the descriptions in the table.

    The inspection counter keeps the quality inspection plan in order. It recognizes the current quality inspection level and remembers the quality inspection result for the last 10 inspected batches.

    The inspection counter values can be changed manually to affect the inspection plan.

    Update QI Counters (PPS082)

    Program ID/ Panel

    Field

    The field indicates …

    (PPS082/E)

    Not inspected lots

    … the number of lots received but not quality inspected since the last delivered lot was inspected.

    The information is used to determine if the inspection level should be changed or not for the next delivery.

    This field is reset automatically when a quality inspection is reported for a combination of item/supplier or item/supplier/operation.

    (PPS082/E)

    Inspected lots

    ... the number of batches which were quality inspected according to a certain inspection level.

    The information is used to determine if the inspection level should be changed or not for the next delivery.

    The field is reset automatically when the level is changed.

    (PPS082/E)

    Current QI level

    … the level applied to the previous delivery for this combination of item/supplier.

    Based on the inspection plan parameter, the next delivery will be assigned the new inspection level.

    (PPS082/E)

    Last insp result 1 lot before

    Last insp result 2- 9) lot before

    … the result for the inspected batch before the last inspected.

    The result for up to the last 10 inspected batches is displayed.

    If quality inspection statistics are used, the 10 latest results can be used to determine if a quality inspection is to take place for the next lot for this ID.

    (PPS082/E)

    QI result last batch

    … the last quality inspection result

    (PPS082/E)

    Last quality inspection date

    … the last date when a quality inspection was performed on this ID.

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