Perform Goods Receipt per Package and Delivery

Outcome

• Good receipt is performed for a delivery note (and, if there exists package in two levels).
• If necessary, goods receipt is reversed for the delivery note or parts it.

Uses

• Package-based and delivery-based goods receipt via application programming interfaces (APIs) enables you to easily receive goods using bar code readers (or ultimately via RFID) to read package bar codes.
• Package-based and delivery based goods receipt improves warehouse efficiency and is important for both cross-docking and shipping through at terminals.
• You can better support the management of inbound logistical tracking, with Shipments and Containers.
• Order lines from several purchase orders can be combined into a single shipment for that supplier. Any valid purchase order line for that supplier can be used to create a shipment. Many processing benefits result from the ability to manage multiple purchase orders as a single entity.

How the System Is Affected

• The delivery note header is stored in the PDNHEA file.
• The package is stored in the PFTRNS file.
• Package details are stored in the PPTRNS file.
• The delivery note/items are stored in the PDNLIN file.

Before you start

• A purchase order must be created. See Purchase Order.
• A purchase order line must be connected to a delivery note and package. See Create and Connect Delivery Note and Package to a PO Line.

Follow These Steps

Report Receipt on Delivery Note Level

1. Start 'Supplier Delivery Note. Open' (PPS360/B).

2. Select an inbound delivery with status 46 (Advised for shipment and delivery note is connected).

3. Make changes and updates for the delivery note on the E and F panels.

4. Perform goods receipt by selecting option 14=Goods receipt. The delivery status will be raised to 50 (Goods received).

Report Receipt on Item Level

1. On the (PPS360/B) panel, select option 11=Items/Delivery note. This starts 'Delivery Note. Update Items' (PPS361).

   • On the B panel the option 12=Pckgs/Dely note starts (PPS362).
   • Option 13=Items/Package starts (PPS363).

2. Select option 14=Goods receipt. The status for this particularly PO line will be raised to 50 (Goods received).

Report Receipt on Package Level

1. On the (PPS360/B) panel, select option 12=Pckgs/Dely note (Packages/Delivery note). This starts 'Delivery Note. Update Packages' (PPS362).

   • Option 11=Item/Delivery note starts (PPS361).
   • Option 13=Items/Package starts (PPS363).

2. You can enter a remark on the E panel for the package.

3. Select option 14=Goods receipt. The status for this particular package will be raised to 50 (Goods received).

   Alternatively, you can perform goods receipt by selecting F14=Receive all.

Report Receipt on Items per Package Level

1. On the (PPS360/B) panel, select option 13=/Items/Packages. This starts 'Delivery Note. Update Items per Package' (PPS363).

   • Option 11=PO transactions starts (PPS330).

2. You can change the received quantity on the E panel for the item (included in the package).

3. Select option 14=Goods receipt. The status for this particular package will be raised to 50 (Goods received).

4. Alternatively, you can perform goods receipt by selecting F14=Receive all.

   Correct Errors on Records Uploaded from MHS850MI

   If errors were detected in the uploading from MHS850MI, the delivery receives status 29 (Errors). You can then correct the data for 'Item no', 'Reference order' and 'Agreement no'.

5. On the (PPS363/B) panel you select option 20=Change data. The (PPS363/C) panel is opened. Enter the correct values in the 'Item no', 'Reference order' and 'Agreement no' fields.

6. Redisplay the B panel and select option 21=Check sts 29. If the new values are correct; the status will now be raised to 46.

Reverse the Goods Receipt

You can reverse a goods receipt with connected delivery note in two ways:

1. Delete the entire delivery note in (PPS360/B). The delivery note is deleted in (PPS360-363). Manually delete the receiving transaction and the advice transactions in (PPS330) in order to update the purchase order. Start again with the advice process.

2. Delete the specific receiving transaction in (PPS330). No reverse of the goods receiving transactions are made back to (PPS360-363). The delivery note remains in status 50. Therefore, delete the advice transaction in (PPS360) and then report the advice again.