Extended Quality Inspection in the Receiving Flow

Outcome

This document describes how to:

• Report quality inspection tasks
• Work with quality inspection plans
• Print quality inspection documents
• Display quality inspection statistics
• Define quality classification
• Perform quality inspection audits.

Uses

• The next step can be to store the goods in a location 'Purchase Order. Put Away Goods' (PPS320).
• If goods are rejected during the quality inspection, a claim can be created in 'Return To Supplier. Open' (PPS390).

How the system is affected

Important files used for the flow program are:

• MPHEAD Purchase Order Header
• MPLINE Purchase Order Line
• MPLIND Purchase Order Line transactions
• MPQDCA Quality data for control activities
• MPQFUH Quality data for follow up on heading level
• MPQFUT Quality data for follow up on task level
• MPQCTA PO Quality control tasks
• MPGRMT Goods receiving method
• MPGRDO Goods receiving method – documents.

Before you start

• Settings must be entered according to Settings for Goods Receiving, Quality Inspection, Claims and Put-Away.
• The goods must be reported as received (status is set to 50), see Receive Purchased Goods.

Introduction

Quality inspection in the receiving flow can be done in different ways and with different activities. This material describes extended quality inspection using quality inspection tasks and plans.

The goods receiving method (PPS345) describes how the order is managed after the goods receipt and, if quality inspection is used, how the quality inspection is performed. The goods receiving method is defaulted on the purchase order line in 'Purchase Order. Open Lines' (PPS201/F) and can be changed manually. The default value is retrieved from the following places and in this order:

• 'Supplier. Connect Item' (PPS040/E)
• 'Item. Open' (MMS001/F)
• 'Purchase Order Type. Open' (PPS095/E)

The goods receiving method also determines which documents are printed in the quality inspection. If goods are rejected during the quality inspection, a claim can be created automatically and managed in the claim routine.

Quality classes can be used to group suppliers depending on the quality of their deliveries. In the quality inspection statistics, information about the quality inspection results is given. The statistics can be helpful in classifying the suppliers.

The figure below describes the flow for define settings for extended quality inspection.

Quality inspection tasks

In same cases the quality inspection is done in several steps. For example, if an item must have a special surface appearance and special measurements, two inspection activities are done. One activity checks the surface of the purchased item, and the other activity checks the measurements of the item. These steps might have to be followed up separately in the statistics. If so, quality inspection tasks must be created in M3 for each of the steps. The tasks are defined in 'Quality Inspection Task. Connect to Item' (PPS080).

Quality inspection plan and sample table

A quality inspection plan is used when different quality inspections are done for different occasions. For example, when an item is received the first time, all of the items are inspected and for subsequent deliveries a check is made only on a smaller number (for example 10%) of the items if the quality proved satisfactory the first time. If no failures occur in the long run, the inspections can be reduced further to infrequent sample tests.

A quality inspection plan together with a sample table can be set in 'Goods Receiving Method. Open' (PPS345). The quality inspection plan and the sample table field on the goods receiving method only works as a default value when an item / supplier combination is created in 'Supplier. Connect Item' (PPS040).

If a quality inspection plan is used, a counter keeps count of the quality inspection level for the next received quantity.

Quality inspection statistics

The quality inspection statistics are a display of the different inspection results, in reporting date order, for a specific supplier (inquiry 1) or for an item (inquiry 2).

Quality classification

A quality class can be used for quality classification. The class can be defined for:

• Suppliers (CRS624/E)
• Item/supplier combinations (PPS040/F)
• Delivery group per supplier (PPS012)

The quality class is user-defined and is set manually. The quality class can, for example, be used to indicate how reliable the supplier/delivery group is. Another purpose of the quality class can be to display whether or not the supplier/delivery group is quality-certified (by ISO9000, for example).

Quality audit

A quality assurance audit can be an activity performed, for example, each year to update the quality classes. Information about this audit can be given in 'Suppler. Connect Quality Audit Types' (PPS013).

Printout of quality inspection documents

Different kinds of quality inspection documents can be printed automatically after quality inspection is reported. The goods receiving method controls which documents are printed. Option 11 in 'Goods Receiving Methods. Open' (PPS345/B) displays all documents connected to the receiving flow for a certain method. These documents must also be defined in 'Document. Open Standard' (CRS027).

Examples of document numbers connected to the quality inspection flow are:

70H Marking label

70I Quality inspection result

70J Picking list for inventoried items after rejection in the inspection report

70B Quality inspection, PO goods receiving

As a base for quality inspection reporting, the quality inspection document (70B) should be used. This is printed if quality inspection is to be performed after goods receiving reporting. The document to be printed must be defined in the used goods receiving method.