Charges Synchronization between CO and PO

Background

In order to accurately calculate purchase order cost and to simplify matching the Customer Order (CO) invoice to the purchase order, external customer order charges will automatically update matching purchase order charges at CO confirmation.

Limitations

• Distributed costing elements are not supported.
• For header CO charges, only fixed amount charges are supported. If charges should be based for instance weight, volume or order value, use line charges instead.
• Charge synchronization will only take place at CO confirmation.
• There is no automatic recalculation of Purchase Order (PO) charge amounts based on actual catch weight recorded on ASN or at goods receipt.

Before you start

• CO header charges, line charges and line charge models must be defined and configured for customer order processing.
• A purchase costing model must be defined for purchase order processing.

Setup

In 'Customer Order Charge. Open' (OIS030), connect the each applicable CO header charge to a corresponding purchase costing element.

• The CO charge must be an external fixed amount charge
• The purchase costing element must be an external header charge with operator 20
• The CO charge debit frequency must correspond to the charge invoicing setting of the costing element.

In 'Order Line Charge. Open' (CRS275), connect each applicable CO line charges to a corresponding purchase costing element.

• The CO charge must be an external charge, and the calculation method should correspond to the operator of the purchase costing element.
• The purchase costing element must be an external line charge with operators 04, 05, 07, 08, 09, 10, 11, 12 or 20.
• The CO charge debit frequency must correspond to the charge invoicing setting of the costing element.

In 'Settings- Purchase' (CRS780), define a sequence number interval that should be used when creating new charges on a purchase order, in case the internal customer order has a charge that is not matching any already existing charge on the purchase order.

Update of PO charges at customer order confirmation

When an order confirmation is printed for an internal customer order, purchase order charges are updated this way:

• Amounts of CO charges are calculated and copied to the first corresponding charge of the PO, on both header and line level.
• The PO charges are updated with the ID (CRID) of the CO charge from which the amount is copied, to make it possible to tell which CO charge updated which PO charge. Note that a purchase costing element can be added several time to a PO.
• External PO charges that have no matching CO charge get 0.00 as charge amount.

  However, for sales tax or the use tax line charges with operator 90 or 91, the amount remains unchanged, since these conditions only apply to the PO.

• CO charges with no matching equivalent on the PO are added to the PO.
• Only external CO charges will update any PO charges, and only external PO charges are updated.

In case a re-confirmation of the customer order is printed, the PO charges are updated again with the new values.

Update of PO charge when line is split

In case the a partial delivery of a customer order line, the shipment advise will cause a split of the purchase order line. If this happens, the operator and charge invoicing setting will determine how the charge amount is split between the original line and the new line. The purpose of the split logic is to match how the customer order invoice will calculate the charge amount for each invoiced delivery.

Charge inv	Operator	Split logic	Comment
1-Only once	20-Fixed amount	Full charge amount on sub-line 0. No charge amount on other sub-lines.	Charge included on first CO invoice only, with fixed amount
1-Only once	Other operators	Charge amount adjusted on sub-line 0, based on partial quantity. No charge amount on other sub-lines.	Charge included on first CO invoice only, with amount based on first delivery
2-Each invoice	20-Fixed amount	Full charge amount copied to all sub-lines.	Fixed charge amount per CO delivery, on each invoice
2-Each invoice	Other operators	Charge amount distributed by quantity between all sub-lines	Charge included on each CO invoice, with amount based on deliveries