Mass Change Aggregated Purchase Order Lines

This procedure is used to aggregate purchase order (PO) lines in 'Purchase Order. Display Lines' (PPS220) and simultaneously change information contained in several purchase order lines in one process.

The aggregated update functionality is accessible through the basic option 'Change' on (PPS220/B). To update many purchase order lines, an aggregated sorting order is required.

These fields can be changed this way:

  • Delivery method
  • Delivery terms
  • External instruction
  • Goods receiving method
  • Harbor or airport
  • Milestone chain
  • Packaging
  • Planning date
  • Priority
  • Project element
  • Project number
  • Purchase price
  • Requisition by
  • Terms text

Project number and project element mean season and delivery window if the industry is defined as fashion on 'Company. Open' (MNS095/E) and the 311 Project Management check box on 'Company. Connect Division' (MNS100/J) is not selected.

Limitations

When an update is performed, a batch job is created. The lines are processed one after another, but during this time the lines are locked. When these lines are locked, you cannot validate any of them. If you validate the locked lines, they receive a failed status. You can see the reason for the failed lines by selecting action F17='Display error log' in (PPS220).

Follow These Steps

To change aggregated PO lines in (PPS220), proceed with these steps:

  1. Start (PPS220/B).

  2. Choose an aggregated sorting view.

  3. Select an aggregated line and use the basic option 'Change'. (PPS220/E) is opened.

  4. On (PPS220/E), you can define a new value for several different fields. For each field, a check box is available which should be selected to update the corresponding field. You can select the check box and leave the corresponding field blank to update the field with a blank value.

  5. Use action F16='Validate' to simulate the update.

  6. Information is shown about the number of lines affected and how many of them failed the simulation. Action F17='Display error log' is visible if there are failed order lines, and can be used to access more information about the cause of the failure.

  7. Use action F14='Update' to update the PO lines contained in the selected aggregated line. This action can also be used without using action F16='Validate' first.

To close aggregated PO lines in (PPS220), proceed with these steps:

  1. Start (PPS220/B).

  2. Choose an aggregated sorting view.

  3. Select an aggregated line and use related option 35='Close Order Line'. (PPS220/D) is opened.

  4. Use action F16='Validate' to simulate the update.

  5. Information about the number of lines affected and how many of them failed the simulation is displayed. Action F17='Display error log' is visible if there are failed order lines, and can be used to access more information about the cause of the failure.

  6. Use action F14='Update' to update the PO lines contained in the selected aggregated line. This action can also be used without using action F16='Validate' first.

To close PO lines on (PPS220/B), proceed with these steps:

  1. Start (PPS220/B).

  2. Select a line and use related option 35='Close Order Line'.

  3. 'Purchase Order. Flag Line Complete' (PPS350/E) is opened. The values from the selected order line on (PPS220/B) are displayed. Proceeding from the E panel closes the selected order line.

Note that you cannot close aggregated and subtotal PO lines by using related option 35='Close Order Lines' in (PPS220).

If aggregation is used on (PPS220/B), where the key field used for aggregation is not included in the view, neither related option 35='Close Order Lines' or basic option 'Change' can be used.

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