Create Agreement for Purchase Delivery Schedules

Outcome

An agreement for a purchase delivery schedule is created. You can attach the agreement to the purchase orders, and print a list of agreements for further reference.

Uses

A purchase delivery schedule can be created with the price and discounts retrieved from the valid agreement.

How the System Is Affected

The following files are updated:

• Purchase Agreement Header (MPAGRH)
• Purchase Agreement Line (MPAGRL)
• Purchase Agreement Prices (MPAGRP )

Before you start

• An agreement type for purchase delivery schedule must be defined in 'Agreement Type. Open' (PPS110).
• The parameters in Define Settings for Agreements must be defined.
• The parameters in Define Settings for Purchase Delivery Schedules must be defined.

Follow These Steps

Delivery Schedule Agreement

1. Start 'Purchase Agreement. Open' (PPS100).

2. Press F13 to open the P panel. Set the panel sequence to EF12 and press Enter.

3. On the B panel, enter the supplier number and agreement type. Select New.

4. On the E panel, select the valid parameters.

   All the parameters are the same as that of a normal agreement.

5. On the F panel, enter the warehouse, firm delivery schedule, preliminary delivery schedule, forecast days, and number of print generations.

   • All the other parameters are the same as that of a general agreement.
   • The 'Firm delivery schedule' field controls the creation/updation of the purchase order. Only the first delivery creates an order, the deliveries following that will only update the existing order with a new order line. Orders outside the firm delivery days are to be considered as preliminary and forecast. These orders are printed on the delivery schedule document and created as planned purchase orders.
   • The length of the 'Firm delivery schedule' is set to the same length or shorter than the lead time for the item. The length of the 'Preliminary delivery schedule' is often set to the same length as the planning time fence. The 'Forecast days' are set to the same length as the forecast period or planning horizon.
   • The field 'Number of print generations' indicates how many printouts of the delivery schedule should be saved and stored. Every time a delivery schedule is sent to the supplier, it is also captured for further analysis.
   • Warehouse is mandatory for a delivery schedule agreement since it affects the material planning.

Purchase Delivery Schedule Agreement Lines

1. Press Enter to continue to Purchase Agreement. Open Lines (PPS101).

2. On the B panel, enter the group ID, item number, and start Date. Select New.

3. On the E panel, enter the setup price, purchase price, discount 3 (if required).

4. On the F panel, enter the renewal quantity, renewal amount, bonus item, bonus generating, order total discount base, goods receiving method, and warranty limit 1-4. Press Enter.

Print Purchase Delivery Schedule Agreement

1. Start 'Purchase Agreement. Print Document' (PPS530).

2. On the B panel, enter the supplier number, agreement number, buyer, status, valid from, agreement date, agreement type, group ID, supplier agreement number, and supplier number/agreement number.

   • Two different period ranges can be selected.
   • Sorting order can be marked, using numerical values. The lowest numerical value is given the highest priority.

3. Press Enter.

   The printing job is submitted.