Create Time Type in Time and Attendance

… how times having the current time type are calculated. The time type's time category also determines how it is presented in 'Calculated Time. Approve On-screen' (TMS230).

The valid alternatives are:

0 = Miscellaneous time. Used for time types that do not fall under any other time category, time types that create inconvenient working hours or run times, for instance. For more information about run times, see Run Time in Time and Attendance.

1 = Overtime. Used for time types that create overtime, that is, time outside normal working hours for which the employee receives compensation in the form of either money or time off.

2 = Absence time. Used for time types that create times when the employee has not attended during his/her schedule time.

3 = Attendance time. Used for time types that create times when the employee has been in attendance. A time type having this time category must exist in order for time to be calculated.

4 = User-defined overtime. Used for time types that create overtime that functions differently than normal overtime (time category 1).

5 = Flextime. Used for time types that create flextime.

6 = Missing time. Used for time types that handle missing times when calculating and when the employee's schedule time is compared to his/her clocked times.A time type having this time category must exist in order for time to be calculated.

7 = Fixed time. Used for time types that create a fixed time each time the employee clocks in on scheduled days. Example: 1. Companies that work in days between two holidays by adding a number of minutes of a time type having this time category to an employee's time each day he/she is in attendance. 2. To create fixed costs such as lunch or breakfast.

8 = Shorter work hour.

9 = User-defined overtime 2. Used if there is a need to create more than one unique overtime that differs from normal overtime.

10 = User-defined overtime 3. Used if there is a need to create more than two unique overtime that differs from normal overtime.

… the time type that is used when a new time is to be created from the current time type. This means that every instance a time having the current time type is created, another time having the time type specified here is automatically generated.

Example

1. A time having time type 'Overtime' has been created.

2. This field contains 'Compensation 6 minutes' for the time type.

3. A time having time type 'Compensation 6 minutes' is automatically created.

Note

If you enter a value in this field, you must also enter a value in the 'Time factor' field on the same panel.

… the value by which the time is multiplied for the current time type. The result is the length of the new time that is automatically created from the time type specified in the 'Automatic generation time type' field on the same panel.

The factor can be either positive or negative.

Example

1. A one-hour attendance time is created.

2. For time type 'Overtime', the fields 'Automatic generation time type' and 'Time factor' contain values 'Compensation 6 minutes' and '0.1' respectively.

3. A new time of 0.1 hours (1 x 0.1), time type 'Compensation 6 minutes' is created.

Note

If you enter a value in this field, you must also enter a value in the 'Automatic generation time type' field on the same panel.

… how times having the current time type affect the time accounted for by the employee.

Each instance that time is calculated, a number of times are automatically created. M3 checks that the sum of these times equals or exceeds the employee's schedule time. Each time that is created affects the employee's registered times. The registered times are then compared to the employee's schedule time. If the registered time is less than the schedule time, the times do not equal or exceed the schedule time. Thus, missing time is automatically generated.

The valid alternatives are:

0 = does not affect accounted time.

1 = added to the accounted time.

2 = deducted from the accounted time.

Guiding principles

Value 0 is entered for time types having time categories 0 and 6.

Value 1 is entered for time types having time categories 2 and 3.

Value 2 is entered for time types having time categories 1, 4 and 5.

The value that is entered for a time type in this field must be identical to the value entered for the time type in the 'Affect overtime' field on the same panel. Exception: Absence type 'Arrive late, leave early' should receive value 2 in this field and value 1 in the 'Affect overtime' field.

… the time type to be created when the employee has worked overtime to be compensated with time off.

Conditions

* The current time type has time category 1.

* The employee has clocked in using 'F5 = In overtime time off' and out using 'F6 = Out overtime time off'.

… how times having the current time type affect the time that generates overtime. This is used to check that the work hour measurement is fulfilled during the calculation of overtime.

The valid alternatives are:

0 = No affect on overtime-generating time.

1 = Add to overtime-generating time.

2 = Deduct from overtime-generating time.

Guiding principles

Value 0 is entered for time types having time categories 0 and 6.

Value 1 is entered for time types having time categories 2 and 3.

Value 2 is entered for time types having time categories 1, 4 and 5.

Exception: Absence type 'Arrive late, leave early' should receive value 2 in this field and value 1 in the 'Affect on time worked' field on the same panel.

… the number of even minutes by which times having the current time type are rounded off.

Example

If value 30 is specified in this field, all times having the current time type will be rounded off to the nearest hour (on the hour) or half hour (on the half hour).

… the time type that the remaining time after rounding off receives for times having the current time type.

Note that if this field is left blank and the time is rounded off downward, the negative remaining time will become missing time.

Example

1. A time of 1 hour, 40 minutes has been rounded off to 1 hour, 30 minutes.

2. The field contains the value 'Flex' for the current time type.

3. A time of 10 minutes has been created having time type 'Flex'.

… how the times having the current time type are to be rounded off.

The valid alternatives are:

0 = No rounding off

1 = Rounding off downwards

2 = Rounding off upwards.

… the value that is multiplied by the time for the current time type. The balance field is updated with the result of the calculation.

The time factor can be positive or negative.

Example

1. The time is 2 hours.

2. This field contains value 1.

3. The balance is increased by 2 (2 x 1) hours.

… how times having the current time type are stored in the balance.

The valid alternatives are:

0 = Hours

1 = Days.

Example

1. The schedule time is 8 hours. The time having the current time type is 4 hours.

2. If value 0 has been specified in this field, the balance will be updated with 4 (4 hours).

3. If value 1 has been specified, the balance field will be updated with 0.5 (4/8 = 0.5 days).

… whether times having the current time type are to be displayed in (TMS230).

The valid alternatives are:

0 = No

1 = Yes.

Note that if you have connected a time type to a pay element in the 'Pay element' field on the same panel, value 1 must have been specified in this field.

… whether absence times should be generated when absence codes are used for clocking in and out during allowable flextime.

The valid alternatives are:

0 = No, do not generate absence time (generate flextime)

1 = Yes, generate absence time.

Example

1. Scheduled time is 8 hours (8:00 a.m. – 5:00 p.m.)

2. Morning flextime is between 7:00 a.m. and 9:00 a.m.

3. Evening flextime is between 4:00 p.m. and 6:00 p.m.

4. Clocking in takes place at 8:00 a.m.

5. Clocking out with absence code takes place at 4:15 p.m.

6. Value 0: A flextime of –45 minutes is created. No absence time is created. Value 1: An absence time of 45 minutes is created. No flextime is created.

… whether the overtime worked and absence time are to be adjusted to the scheduled time so that the employee does not receive overtime if the sum of these is greater than the scheduled time.

The valid alternatives are:

0 = No, do not adjust absence time

1 = Yes, adjust absence time.

Example

1. Scheduled time is 8 hours (8:00 a.m. – 4:00 p.m.)

2. Clock in 7:00 a.m. with overtime paid

3. Clock out 3:00 p.m. with absence code

4. Before the adjustment is made, the attendance time is 7 hours, the absence time is 2 hours and overtime is 1 hour.

5. After the adjustment, the attendance time is 7 hours and the absence time is 1 hour. No overtime is created.

… the least number of hours that the times with the current time type receive.

Rules for both the 'Minimum number of hours' and 'Maximum number of hours' fields

* If value 1 is entered in the 'Adjust time to schedule time' field on the same panel, times with the current time type will be adjusted so that it is possible to adjust them to the schedule time. This is even true if the time becomes shorter or longer than specified in these fields.

* If the time type is of time category 7, the same value must be specified in these fields. The value that is entered is then the length of the times having the current time type.

Example

1. Value 2 is specified in this field.

2. The employee clocks out 1 hour before the end of the workday using absence type 'Compensatory time off'

3. Two hours of compensatory time are generated.

… the maximum number of hours that times having the current time type can receive.

Example

1. Value 2 has been specified in this field.

2. The employee clocks out 1 hour before the end of the workday with absence type 'Compensatory time off'.

3. Two hours of 'Compensatory time off' are created.

… the percentage to be multiplied to the schedule time when times having the current time type are calculated.

Example

1. The employee is on sick leave part time and therefore clocks in using an absence type.

2. Value 25 is entered in this field for the time type to which the absence time is connected.

3. The employee's schedule time is 8 hours.

4. A fixed time of 2 hours (8 x 0.25 = 2) is created.

… whether absence time will be calculated by multiplying the employee's schedule time with the percentage specified on the certificate regarding the absence in 'Doctor's Certificate. Open' (PRS399).

The valid alternatives are:

0 = No

1 = Yes.

Example:

* The employee is on sick leave part time and therefore clocks in using an absence type.

* Value 1 has been specified in this field for the time type to which the absence type is connected.

* The employee's schedule time is 8 hours.

* A doctor's certificate on which the absence percentage is set to 50% has been registered in (PRS399).

* An absence time of 4 hours (8 x 0.5 = 4 hours) is created.

Note that you can use this type of calculation only if the Payroll module is used, since the certificates are entered in a payroll program.