Clock In/Out Activities in Time and Attendance

This document explains how you report activities that lie outside of the employee’s ordinary work tasks (union meetings for example) but count as attendance time nonetheless.

Outcome

An activity has been clocked in in ‘Time Activity. Clock In’ (TMS002) and/or out in ‘Time Activity. Clock Out’ (TMS003). The activity is also automatically calculated when clocked out.

These can be reviewed in ‘Time Activity. Report’ (TMS260).

You can track time spent for activities other than regular work tasks to help insure a more representative time record.

The files containing information about activity time (MTMPRE), activity time per day (MTMPRD) and time transactions (MTMTR1) are updated.

Before you start

One or more activities must be created in ‘Time Activity. Open’ (TMS135).
In the case that you are permitted to specify the time and date for clocking in/out (rather than using the system time), it must be specified in the ‘Change time and date’ field in ‘Settings – Manual Reporting’ (TMS955/E).
The employee must have clocked in via ‘Clock In/Out Transaction. Report’ (TMS001) for an activity to be created.

Follow These Steps

To clock in time activity, start ‘Time Activity. Clock In’ (TMS002).
On the E panel, enter the employee’s card number and time activity (required fields).
Enter the clock date and time of the activity, if applicable.

If left blank, the system time and date will be used.
To clock out time activity, start ‘Time Activity. Clock Out’ (TMS003).
On the E panel, enter the employee’s card number and time activity (required fields).
Enter the clock date and time of the activity, if applicable.

If left blank, the system time and date will be used.

Note that time activities can only be clocked out if they have first been clocked in in ‘Time Activity. Clock In’ (TMS002).

The time activity will automatically be calculated.