Define Basic Schedule for Time and Attendance

This document explains how you create basic schedules, which are then used as templates when creating work schedules. Basic schedules normally contain information about days off from work (for example, Saturdays, Sundays, public holidays and any company holidays).

Outcome

A basic schedule containing days off for the specified period is created and can be reviewed in 'Work Schedule. Open' (CRS515).

The following files are updated:

  • Work schedules (PAIWSC)
  • Work schedule periodicity (PAYWSS).

Basic schedules are used as templates for creating work schedules in 'Work Schedule. Open' (CRS515).

Before you start

  • The starting conditions listed in Defining Schedules for Time and Attendance must be met.
  • Work hours must be defined in 'Work Hour Definition. Open' (CRS505).
  • You must know which days of the year are not workdays.

Follow These Steps

  1. Start 'Work Schedule. Open' (CRS515).

  2. On the B panel, set the panel sequence.

    This instruction is based on panel sequence E1FG.

  3. Enter the year for which the basic schedule is to be valid and a work schedule number. Select the Create option.

    The work schedule number can consist of eight characters.

  4. On the E panel, enter the name (required) and a description of the basic schedule.

  5. Specify that this is a basic schedule by checking the 'Basic schedule' field.

  6. Enter 7 days as the period length in the 'Interval – number of days' field. Press Enter.

    'Work Schedule. Open Intervals' (CRS516/B) is called.

  7. To define intervals, enter the number of the week in the schedule string. Select the Create option.

  8. Select the work hour definitions for Saturday and Sunday. Press Enter.

    Generally, 0 work hours are defined for Saturdays and Sundays.

  9. On the B panel, press Finish.

    'Work Schedule. Open' (CRS515/F) is displayed.

  10. On the panel (CRS515/F), enter the date on which you want this schedule to be created and the last date to be covered by the schedule.

  11. Enter the date from which you want week one to start. Press Enter to generate the schedule.

  12. On the G panel, specify the days that are not workdays besides Saturdays and Sundays, month by month. Press Enter.

    Generally, 0 work hours are defined for non-workdays.

Parameters to Set

Program ID/Panel Field The field indicates …
(CRS516/B) Week

… the number of the week in the schedule string.

This number is not related to the calendar's week numbers.

(CRS515/F) From date … the date on which you want this schedule to be created, that is, the date on which you want the run that creates the schedule to start.
(CRS515/F) To date

… the date to which the schedule should be created.

For example, if you want this to be a six-month schedule and you enter starting date January 1, 2001, you should enter June 31, 2001 in this field (using the predefined date format).

(CRS515/F) Start of week 1

… the date from which you want week one to start.

If you intend to create this schedule to correspond with the calendar year, enter the first Monday of the calendar year.

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