Create Subsequent Employee Calendars in Time and Attendance

Outcome

Subsequent calendars are created for one or more employees in 'Employee. Create Calendar' (CRS520). Each individual calendar can be reviewed in 'Employee. Connect Calendar' (CRS510).

The file containing information about employee calendars (PEECAL) is updated.

'Employee. Create Calendar' (CRS520) can be used to update one or a mass amount of employee calendars at once, thus, saving time. New calendars are normally created for each year.

Before you start

• The starting conditions listed in Defining Employees and First-time Calendars in Time and Attendance must be met.
• An employee record, and thus a calendar, must exist for each employee in 'Person. Open' (CRS530). To achieve this activity, facilities, employee groups for Time and Attendance, departments, planning areas and work schedules must have been defined.

Follow These Steps

1. Start 'Employee. Create Calendar' (CRS520).

2. Enter the facility/facilities in which the employee(s) work, as well as the employee group(s), department(s) and planning area(s) by defining ranges, if applicable.

3. Enter the current work schedule(s) (the ones you want to change) and the employee number(s) for which you want to create a new schedule.

4. Enter the dates from and to which the new schedule is to be created. Press Enter.

   • A list containing the employee number(s), name(s), work schedule, interval – number of days, work hour type, work hours per week, part-time percentage, capacity utilization rate and workday percentage will be printed.
   • If necessary, calendars can be adjusted in 'Employee. Connect Calendar' (CRS510) or 'Employee. Change Calendar' (CRS526) depending on the size of the changes. Refer to the See Also section.

Parameters to Set

The following applies to the 'Facility', 'Employee group – Time and Attendance', 'Department', 'Planning area', 'Work schedule' and 'Employee number' fields:

By entering values in both the 'from' and 'to' fields, you can define a range of facilities, employee groups, etc. to be included. These fields can be used simultaneously to narrow or broaden the selection. Only the date fields are required.