Scheduling Using Maintenance Scheduling Board

Outcome

Maintenance work orders can be scheduled:

• Work order operations can be moved in time
• Work order operation duration can be changed
• Personnel can be allocated to work order operations
• Material, tools and labor availability can be checked
• Reporting (feedback) of labor, material issues, inspections can be done.

Uses

The scheduling process is used to reschedule maintenance work. It allows personnel to be allocated to work order operations. It also allows reporting of operation information.

Before you start

• Work orders with operations must exist. These can be viewed in 'Work Schedule. Open Toolbox' (MOS195)
• Employees should be defined in 'Person. Open' (CRS530) and linked to work centers.

Outline

Follow these steps

1. Work order management:

   Work orders identify work that is due to start shortly or already in progress. Work orders are used to report back actual information such as time taken, text, and error codes.

   From a planning point of view, work orders are not usually as important as work requests because they are due to take place soon and therefore do not offer the a great deal of flexibility for re-planning. Work orders are usually taken care of in the scheduling process.

2. (MOS199):

   (MOS199) allows work order operations to be rescheduled both in time and duration as well as providing functionality to allocate operations to employees, check material, labor and tools availability, and report back time, materials, and inspections.

   Information can be viewed in three ways:

   • work center (engineering staff)
   • work center resource (where the work will be carried out, for example, a bay)
   • schedule number (group of work orders)

   Within each view or sorting order, you can filter information by a number of criteria including:

   • department
   • planning area
   • work center range
   • item
   • item and serial number
   • order type
   • work order number
   • customer number
   • schedule number
   • project number and element
   • reference order number and category
   • start date range
   • reg no/site

   Color coding of the bars indicate their current status:

   • Preliminary - grey:

     Work requests in status 10 or 20, and work order operations in status 10.

     F13 (MOS199/P) setting 'Dsp requests' must be activated to display preliminary (grey) bars.

   • Ready to start - blue:

     Work order operations in status 20-50.

   • Stopped - red:

     Work order operations in status 80.

   • Final - light blue:

     Work order operations in status 61-69

   • Started - yellow:

     Work order operations in status 60-70

   • Finished - green:

     Work order operations in status 90

     F13 (MOS199/P) setting 'Dsp closed Ins' must be activated to display finished (green) bars.

   In a typical scheduling session (using sorting order 1 by work center), the scheduler will review the work order operations associated with each work center and decide if the work can be completed in the pre-allocated time slot. If not, the work can be moved in time by clicking once on the operation and dragging it to the new time. If the duration is wrong, the same process can be used to move the start or end time.

   When work order operations are created, they are normally assigned to a work center and will therefore be displayed against the work center level in (MOS199). The program also allows individual engineers to be allocated to an operation by dragging the operation from the work center level to the individual employee.