Invoice Time Transaction

This procedure is used to invoice type 1 time transactions. A type 1 transaction contains reported time and costs to be invoiced to a customer, and transferred to the general ledger. After using this procedure, the time transaction is assigned status 80 = ‘Invoice or transfer complete’.

Before you start

  • The transactions to be transferred are authorized, their status is 30 = ‘Authorized and ready for transfer’ and they are of type 1 transactions.
  • The parameters for invoicing are specified in ‘Settings - Time Accounting’ (TAS900). See Basic Data for Time Accounting [Supporting Function].

Follow these steps

  1. Start ‘TA Invoice. Create Proposal’ (TAS130/B).

  2. Specify the transaction date on the E panel.

  3. Make a selection by customer number, project number or activity number.

  4. Specify the accounting date and invoice date. Also specify whether to complete transactions of type 3 = ‘Internal transactions not to update general ledger’ in this run or in a separate procedure.

  5. Select the Update check box, if you want the update to be done immediately from the current proposal.

  6. Type the voucher text and the report text. Press Enter. If you did not chose automatic update, review the proposal list that has been printed. Select one of the following alternatives:

  • Approve the proposal by selecting the ‘Proposal action’ check box and press Enter. A customer invoice journal and a customer invoice is created.
  • Reject and delete the proposal by pressing Enter without selecting the ‘Proposal action’ check box.
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