Golden Tax Invoice for Other Invoices
For all invoices other than order invoices and internal invoices, for example manual invoices or internal invoices without Golden Tax invoice number, the program 'Customer Invoice. Split' (ARS202) includes an option to enter the Golden Tax invoice number during the entry.
The amount specified per line (that is, the Golden Tax invoice) is compared against the amount limit defined in the parameter program in 'Golden Tax Invoice - Settings' (CRCN01).
Golden Tax invoice handling for other invoices always follows the manual process regardless of the method selected in (CRCN01).
Overview
To handle Golden Tax invoice information for invoices not coming from the order invoice areas, the program 'Accounts Receivable. Display' (ARS200) enables you to specify the Golden Tax invoice number received from the external Golden Tax System.
Enter Golden Tax invoice number and split invoice in (ARS202)
The program 'Customer Invoice. Split' (ARS202) is used to handle splits for Golden Tax invoices and to specify Golden Tax invoice numbers for all other invoices not coming from the order invoice areas.
Select alternative 8='Golden Tax invoice number' for the parameter 'Add/No.series'. If the 'Extended Golden Tax invoice number' field in (CRCN01) is disabled, then the additional 'Golden Tax invoice number' field is displayed in the subfile where you can specify the invoice number that is received from the Golden Tax System.
If the 'Extended Golden Tax invoice number' field in (CRCN01) is enabled, then an additional 'Extended Golden Tax invoice number' field is displayed in the subfile where you can specify an invoice number that is received from the Golden Tax System that is up to 20-character long. When specifying the 'Extended Golden Tax invoice number', the 'Golden Tax invoice number' is automatically updated with a 2-position long suffix, A1, A2, up to Z9, that is added to the M3 invoice number of each line. When the split invoices are created, the 'Golden Tax invoice number' updates the 'Invoice number' in the accounts receivable ledger, the 'Extended Golden Tax invoice number' updates the 'Parallel invoice number' field, and the original M3 invoice number is stored as AR additional information 227. If no split is required, which means that only one line is added in (ARS202), then no split invoice is created when closing (ARS202). Instead, the 'Extended Golden Tax invoice number' only updates the 'Parallel invoice number' field of the invoice.
Note that the parameter settings in (CRCN01) must be defined to use this option.
This table shows the fields and descriptions:
| Field | Description |
|---|---|
| Payment method | Optional. The information is retrieved from the original invoice information displayed in the panel header if this is left blank. |
| Foreign currency amount | Invoice amount per Golden Tax invoice. The amount is compared against the amount limit defined in the parameter in (CRCN01). |
| Due date | Optional. The information is retrieved from the original invoice information displayed in the panel header if this field is left blank. |
| Golden Tax invoice number |
If the 'Extended Golden Tax invoice number field' in (CRCN01) is disabled, then you can use this field to specify the invoice number received from the Golden Tax System. The invoice number must not have been used before for another M3 BE order invoice (XCNGTD table), in the Accounts Receivable Ledger (FSLEDG table), in the transaction table (FCR040), in an internal invoicing proposal (XCNSE1 table), or internal invoice (XCNFTR table). The Golden Tax invoice number must also only exist once within the selected M3 BE invoice. If the 'Extended Golden Tax invoice number' field in (CRCN01) is enabled, then the field is automatically populated according to the description in the 'Enter Golden Tax invoice number and split invoice in (ARS202)' section. |
| Extended Golden Tax invoice number | If the 'Extended Golden Tax invoice number' field in (CRCN01) is enabled, then the field is used according to the description in the 'Enter Golden Tax invoice number and split invoice in (ARS202)' section. |
The Golden Tax invoice number specified on the panel (ARS202/E) is used as a customer invoice number during the update of the invoice. The original invoice number is stored as AR additional information 227-'Split AR invoice' (FSLEDX table).
Golden Tax invoice settings in (CRCN01)
'Golden Tax Invoice - Settings' (CRCN01) is used for general settings for the Golden Tax invoice process. For example, type of Golden Tax System and amount limit. The settings are defined per division.
On the E panel, the type of process (any method valid) for the Golden Tax System is specified and if requested, the amount limit per Golden Tax invoice.
This table shows the fields and their description:
| Field | Description |
|---|---|
| Golden Tax System |
1 = Manually 2 = Automatically 3 = Manual process for invoices in both foreign and local currency 4 = Manual process for invoices in foreign currency and automatic process for invoices in local currency |
| Amount limit |
The amount limit is used to control the invoice amounts manually specified per Golden Tax invoice. The specified amount limit is including VAT and is defined in local currency. Note that the amount must not be negative. If amount limit should not be used, set the amount to 0 (zero). |
| Currency | The local currency defined for the division in (MNS100) is displayed as information. |
| Extended Golden Tax invoice number | Indicates whether you can store a Golden Tax invoice number that is up to 20-character long as a parallel invoice number in accounts receivable. |
- In 'Customer Invoice. Split' (ARS202) Golden Tax invoice number and manual split cannot be done using option 8='Golden tax invoice number' if the parameter in (CRCN01) is undefined. In that case, an error message is displayed.
Golden Tax information in subfiles
Information about, for example the Golden Tax invoice number, is available in a number of views in the Chinese Country specific functionality. This table shows a list of these views:
| View | Sorting order |
|---|---|
| 'Customer Invoice. Split' (ARS202) | No sorting order available |
Limitations
If the 'Extended Golden Tax invoice number' field in (CRCN01) is enabled and invoice splits are used due to amount limits in (CRCN01), then the maximum length of the full extended M3 invoice number must be 13 characters. The reason is to allow for a 2-position prefix to fit in the 15-character long standard M3 invoice number field. A maximum of 234 splits for one invoice is supported with this functionality.