Manual Payments

Before you start

• FAM function AP20 (Manual payments) with at least one detail record is entered in ‘FAM Function. Open’ (CRS405). A payment method must be connected to each detail record, controlling which fields are displayed during payment entry.. NB: For cross-division payments, all divisions involved must have a detail record with the same ID as the one selected for entry in the paying division. (The divisions must also have the same local currency.)
• Accounting types for accounting event AP20 are defined in ‘Accounting Rule. Set’ (CRS395). For cross-division payments, this includes accounting types 390 (Claim on other division) and 395 (Debt to other division).
• If bank fees are used, the valid categories must be defined in ‘Suppl Payment. Specify Bank Fee Type’ (APS015).
• There must be at least one invoice approved for payment and not already included in a payment proposal.

Follow these steps

1. Enter basic payment values.

   If the ‘Batch total’ check box is selected for the FAM function, enter the total payment first in ‘Suppl Payment. Enter Manual’ (APS120/A). Basic information such as cash account, currency, exchange rate type, and proposed payment method is retrieved from the FAM function detail record, but can be changed on the E panel. You can also enter any fees deducted by the bank.

2. Allocate payments to invoices and/or record payment differences.

   In ‘Suppl Payment. Enter Manual’ (APS120/F) you can:

   • Allocate the payments to the corresponding invoices, in full or partially
   • Match credit notes to invoices
   • Record on account payments
   • Manage payments with cash discount
   • Write off other types of payment differences.

   Supplier invoices included in a payment proposal are blocked for updating. This prevents double payment of the invoice.

3. Exit the program. A voucher with the recorded transactions is created automatically.

   For cross-division payments, one voucher per division involved is created. At central company level, you can use option 13 = 'Display cross-division voucher' in 'Voucher. Display' (GLS200/B) to display the corresponding voucher(s) in the other division(s).