Golden Tax Invoice for Internal Invoices
For the internal invoices created in 'Internal Invoice. Create' (MFS100), the Golden Tax invoice number is specified before the proposal is confirmed. Simultaneously, a check against the amount limit is done and a warning message is displayed if the estimated invoice total exceeds the amount limit. This informs you that the internal invoice must be split after the transfer to M3 BE Accounts Receivable (ARL) using 'Customer Invoice. Split' (ARS202).
Golden Tax invoice handling for internal invoices always follows the manual process regardless of the method selected in 'Golden Tax Invoice - Settings' (CRCN01).
If the 'Extended Golden Tax invoice number' field in (CRCN01) is enabled, then you cannot add the Golden Tax information in (MFS100). You must add the Extended Golden Tax invoice number in (ARS202) instead, according to the process used for other invoices, which are the invoices that are not order invoices.
Overview
To handle Golden Tax invoice information for internal invoices, the program (MFS100) allows you to specify the Golden tax invoice number received from the external Golden Tax System.
A check is carried out on the internal invoice amount (estimated amount) against the amount limit in (CRCN01). A split of the invoice is needed after the transfer to ARL if the estimated invoice total amount exceeds the amount limit. If so, you can leave the 'Golden Tax invoice number' field blank and instead manage the split and entry of Golden Tax invoice number in (ARS202).
Create internal invoice in (MFS100)
On the B panel in (MFS100), information about Golden Tax invoice numbers is displayed. The Golden Tax invoice number for an internal invoice proposal can either be specified simultaneously as the proposal is created (see (MFS101)), or added afterwards by selecting the proposal using option 80='Golden Tax invoice number'.
These verifications are carried out when an internal invoice proposal is selected using option 80:
- Golden Tax invoice settings must exist in (CRCN01).
- The internal invoice proposal must not have been updated and transferred to ARL (status must not be 9).
Enter Golden Tax invoice number and control total invoice amount against limit
Option 80 opens the panel (MFS100/V) where the Golden Tax invoice number can be specified if this was left blank when the proposal was created.
The fields for year and Golden Tax invoice number on the V-panel are optional, but a warning message is displayed if the fields are left blank.
The Golden Tax invoice number specified cannot have been used before for an M3 Business Engine order invoice (XCNGTD table), in the Accounts Receivable Ledger (FSLEDG table), in the transaction table FCR040, in another internal invoicing proposal (XCNSE1 table), or internal invoice (XCNFTR table).
To check the total internal invoice amount against the amount limit defined in (CRCN01), the total of all internal transactions (excluding VAT) in the proposal (from the proposal printout MFS103PF) is stored and displayed on the V panel. The estimated total invoice amount is calculated using the VAT code manually specified on the panel.
This table shows the fields on the panel and their descriptions:
| Field | Description |
|---|---|
| Year | Invoice year for the Golden Tax invoice number. The invoice year is checked against the invoice date during the update of the proposal. |
| Golden Tax invoice no | Golden Tax invoice number from the external Golden Tax System. Cannot be blank if an invoice year has been specified. |
| Total amount int inv | The total amount (excluding VAT) of all internal transactions in the proposal that are not held. This field is updated during the creation of the proposal or if a copy of a internal invoice proposal has been created (see (MFS103)). |
| VAT code | The VAT code to be used for the internal invoice. A warning is displayed if the VAT code is left blank and a Golden Tax invoice number has been specified. |
| Total invoice amount |
Total invoice amount calculated. Note that this amount is just an estimated value and might differ to the total invoice amount later updated to Accounts Receivable. A warning message is displayed if the estimated invoice amount exceeds the amount limit defined in (CRCN01). You can decide if the internal invoice should be created using the Golden Tax invoice number, or if this should be removed from the V panel to handle the internal invoice in 'Customer Invoice. Split' (ARS202) instead. |
Print internal invoice to create proposal in (MFS101)
The Golden Tax invoice number can be specified on the (MFS101/E) panel at the time when the internal invoice proposal is created.
| Field | Description |
|---|---|
| Year | Invoice year for the Golden Tax invoice number. The invoice year is checked against the invoice date during the update of the proposal. |
| Golden Tax invoice no |
Golden Tax invoice number from the external Golden Tax System. Cannot be blank if an invoice year has been specified. The specified Golden Tax invoice number must not have been previously used for an M3 BE order invoice (XCNGTD table), in the Accounts Receivable Ledger (FSLEDG table), in the transaction table FCR040, in another internal invoicing proposal (XCNSE1 table), or internal invoice (XCNFTR table). |
Proposal printout of internal invoice in (MFS103)
The total amount of all internal transactions that are not held and are included in the proposal, is stored and displayed on the panel (MFS100/V). This stored amount is retrieved from the internal invoice proposal MFS103PF and is updated when the proposal is created.
Note that if internal transactions are held or released for the internal invoice proposal, a new version of the internal invoice proposal MFS103PF must be printed so it can be stored and the new total amount displayed on the V-panel. By doing that, the fields for 'VAT code' and 'Total invoice amount' are cleared, and you must open the V-panel to enter the information again.
Update and create internal invoice in (MFS100) and (MFS109)
These checks are carried out for option 6='Print & Update' for an internal invoice proposal. The checks carried out and messages displayed on the B-panel:
- An error message is displayed if the Golden Tax invoice settings are undefined for the division in (CRCN01).
- A warning message is displayed if no Golden Tax invoice number has been specified for the internal invoice proposal.
Checks done and messages displayed on the F-panel:
- An error message is displayed if the invoice date does not correspond to the invoice year of the specified Golden Tax invoice number.
- A warning message is displayed if a Golden Tax invoice number exists but no VAT code has been specified (a comparison of the estimated invoice total against the limit is not possible).
- A warning message is displayed if the estimated invoice total exceeds the specified amount limit in (CRCN01).
Internal invoice proposal with Golden Tax invoice number
If a Golden Tax invoice number has been specified for the internal invoice proposal, that invoice number is printed on the internal invoice document (MFS109P1 and MFS109PF), stored in the internal transaction, as well as transferred as a customer invoice number to the Accounts Receivable Ledger, and as a supplier invoice number to the Accounts Payable Ledger.
Internal invoice proposal without Golden Tax invoice number
If no Golden Tax invoice number has been specified for the internal invoice proposal, an invoice number is retrieved from the invoice number series (MFS165) used for internal invoicing. The retrieved invoice number is then printed on the internal invoice document (MFS109P1 and MFS109PF), stored in the internal transaction, as well as transferred as a customer invoice number to the Accounts Receivable Ledger, and as a supplier invoice number to the Accounts Payable Ledger.
Display internal invoice in (MFS200)
In (MFS200), the heading for the 'Internal Invoice number' on the E panel indicates if an internal invoice proposal has been created using a Golden Tax invoice number or an invoice number retrieved from the invoice number series in 'Internal Invoice Series. Open' (MFS165).
Golden Tax invoice settings in (CRCN01)
'Golden Tax Invoice - Settings' (CRCN01) is used for general settings for the Golden Tax invoice process. For example, the type of Golden Tax System and amount limit. The settings are defined per division.
On the E panel, the type of process (any method valid) for the Golden Tax System is specified and, if requested, the amount limit per Golden Tax invoice.
This table shows the fields and their description:
| Field | Description |
|---|---|
| Golden Tax System |
1 = Manually 2 = Automatically 3 = Manual process for invoices in both foreign and local currency 4 = Manual process for invoices in foreign currency and automatic process for invoices in local currency |
| Amount limit |
The amount limit is used to control the invoice amounts manually specified per Golden Tax invoice. The specified amount limit includes VAT and is defined in local currency. Note that the amount must not be negative. If the amount limit should not be used, set the amount to 0 (zero). |
| Currency | The local currency defined for the division in (MNS100) is displayed as information. |
| Extended Golden Tax invoices number |
Indicates whether you can store a Golden Tax invoice number that is up to 20 characters long as a parallel invoice number in accounts receivable. |
- In (MFS100) Golden Tax invoice number and update of internal invoicing cannot be specified if the parameter in (CRCN01) is undefined. In that case, an error message is displayed.
Output service selection in (MNS204)
The 'Internal Invoice' printouts (MFS109P1 and MFS109PF) are handled as country specific functionality for China.
Printout MFS109P1 must be defined for the output service used for Chinese printouts:
Service ID: <Service ID for Chinese printouts>
Printout MFS109PF must be defined for the output service used for Chinese printouts:
Service ID: <Service ID for Chinese printouts>
Golden Tax information in subfiles
Information about, for example, the Golden Tax invoice number is available in a number of views in the Chinese Country specific functionality. This table shows a list of these views:
| View | Sorting order |
|---|---|
| 'Internal Invoice. Create' (MFS100) | No sorting order available |
Internal invoicing limitations
Only one internal invoice proposal can be connected to one Golden Tax invoice number. It is important that the proposal is created so that only one internal invoice is created per proposal.
Manual Golden Tax invoice number in (MFS100)
In 'Internal Invoice. Create' (MFS100) you can only manually set a Golden Tax invoice number, both in local and foreign currency. No check is carried out against the Golden Tax System used in (CRCN01).
One Golden Tax invoice number per proposal in (MFS100)
In (MFS100) you can only set one Golden Tax invoice number per proposal. It is important that the details on the proposal do not contain transactions with, for example, different currencies that can generate several invoices.