Define Conversion of Subsidiary's Chart of Accounts
This document explains how to enter rules for account conversion – that is, rules for the translation of a subsidiary's chart of accounts to the parent company's chart of accounts to enable group consolidation.
Outcome
A range of accounting identities in the subsidiary is connected to each account in the parent company's chart of accounts.
If account conversion is selected for the subsidiary in 'Settings – Transfer of General Ledger' (GMS015/E) and 'Settings – Transfer of Budget' (GMS020/E), the chart of accounts is converted when a consolidation proposal is created in 'Consolidation Proposal. Create/Transfer' (GMS200).
The account conversion table is saved in the GMCHAH and GMCHAD tables.
Before you start
- The subsidiaries' and parent company's charts of accounts must be defined in 'Accounting Identity. Open' (CRS630).
- You must have a good understanding of the accounting policy of both the parent company and the subsidiary.
- The accounting dimensions to include in consolidation are selected in 'Settings – Transfer of General Ledger' (GMS015).
Follow These Steps
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Start 'Account Conversion. Open Table' (GMS100/B). Check that the panel sequence is set to E1.
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Enter an account in the parent company's chart of accounts. Select Create.
Please note: The account you enter is not automatically validated against the parent company's chart of accounts, since that chart of accounts can be in another system.
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On the E panel, enter a name and description (mandatory).
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Select the check boxes for the accounting dimensions whose figures you want to include in the consolidation proposal.
For example, if you select accounting dimension 2 (Cost center), a separate record for each combination of account and cost center will be created in the consolidation proposal. If you also select accounting dimension 3 (Product group), a separate record is created for each combination of account, cost center and product group. Only the accounting dimensions selected in 'Settings – Transfer of General Ledger' (GMS015) are displayed on this panel.
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If the subsidiary will convert the transactions to the currency of the parent company, select an exchange rate type. Press Enter.
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In 'Account Conversion. Open Table Lines' (GMS101/B), enter an ID for a range of accounting identities in the subsidiary's chart of accounts to connect to the parent company's account. Click Create.
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In (GMS101/E), enter the range of accounting identities in the From and To accounting strings. Press Enter.
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Repeat steps 6 and 7 to add further ranges. When finished, click Close.
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Repeat the procedure for the next account.
If you intend to use account conversion, all the business accounts in the parent company's chart of accounts – not just those that differ from the subsidiary's chart of accounts – must be entered.