Display Financial Information

This supporting function is used to display the individual transactions or balances in the General Ledger for analysis.

Follow these steps

  1. Launch 'GL Balance File. Display' (GLS215) to display balance information. Different balances in selected balance dimensions are displayed for a specified period.

    1. Open 'Column Template - Balance Inquiry. Open' (GLS216) to define column templates. These templates are used to control the information displayed in the different columns. If no date range is specified in the template, the period specified for the display in 'GL Balance File. Display' (GLS215) will be used as the start period for the column settings.

      Also, subtotals can be displayed using various sorting orders connected to the balance dimensions in the specified balance key. A Zoom option allows review of the next level of the balance dimensions. When this is done the sorting order is changed automatically.

      The inquiry function can provide any detail desired by constructing an account plan with the appropriate level of detail and creating suitable balance keys and accounting structures. This simplifies analysis in the financial system of cost centers, projects or products.

    2. Open 'General Ledger. Display Transactions' (GLS210) to display detailed information for a detail line.

    3. Open 'Period Analysis. Open' (GLS217) to review the historical development of a specific detail line using the Period Analysis option. The balance per period is displayed for the line.

  2. Launch 'Period Analysis. Open' (GLS217) to display the balance per period for specific detail lines. Different balances in selected balance dimensions are displayed for a specified period.

    Column templates are used to control the information displayed in the two columns.

  3. Launch 'General Ledger. Display Transactions' (GLS210) to display specific accounting strings in a date range. From this program several other display programs can be called:

    • Option 11 = 'Detail records' displays the detailed information for a selected detail record in 'General Ledger. Display Transactions' (GLS211).
    • Option 12 = Sub-ledger displays the sub-ledger records for the selected detail line for either receivables ('Customer Invoice. Display Separate' (ARS215)) or payables ('Supplier Invoice. Display Separate' (APS215)).
    • Option 13 = Voucher displays all transactions in the voucher in 'Voucher. Display' (GLS200).
    • Option 14 = 'Display external reconciliation' displays reconciled external transactions in 'Account. Reconcile Externally' (GLS181).
    • Option 15 = 'Display internal reconciliation' displays reconciled internal transactions in 'Account. Reconcile Internally' (GLS185)/(GLS385).
    • Option 16 = 'Internal account entries' displays internal transactions created in 'Internal Account Entry. Transfer to GL' (CAS960)

  4. Open 'General Ledger. Display Transactions' (GLS210) to display detail information per Accounting ID. Specific accounting strings in a date range can be displayed.

  5. To display all information contained in a single accounting line, go to panels E and F in 'General Ledger. Display Transactions' (GLS210).

    If there is additional information stored for the accounting line, this is displayed after the F panel in 'General Ledger. Display Additional Info' (GLS212) which can only be started from other programs, such as (GLS210).

  6. Open 'Customer Invoice. Display Separate' (ARS215) to display sub-ledger records for a single customer invoice; for payables 'Supplier Invoice. Display Separate' (APS215) is used.

    These programs can be called directly or from other programs, one of them 'General Ledger. Display Transactions' (GLS210), option 12.

  7. Open 'Voucher. Display' (GLS200) to display all vouchers in a year, all the transactions in a voucher, and all the detailed information in a transaction.

  8. Open 'Internal Account Entry. Open' (CAS300) to display internal account entries that were created in 'Internal Account Entry. Transfer to GL' (CAS960).

    The programs can be called directly or from other programs, one of which is 'General Ledger. Display Transactions' (GLS210), by selecting option 16.

  9. Open 'Account. Reconcile Internally' (GLS185)/(GLS385) and in 'Account. Reconcile Externally' (GLS180) to display internal/external reconciliation transactions.

  10. Open 'General Ledger. Display Additional Info' (GLS212) to display all other information connected to a specific account entry line.

    It can only be started from other programs, such as (GLS210). You can also review additional information for a transaction by specifying transaction category and number in 'General Ledger. Display Additional Info' (GLS250). From there, you can display the detail record in the general ledger and the voucher of each accounting line. This requires that the standard set of information categories has been retrieved by pressing F14 = Standard in 'General Ledger. Update Additional Info' (GLS950).

Description

Display Financial Information for Analysis

Assume a report created in the report generator shows a variance when the outcome is compared to the budget. This variance must be analyzed. The inquiry procedure shown above can be used to display the balance for a specific balance key to find the detail transaction, voucher and invoice containing the error.

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