Create Records in Period Accounting Table

This procedure is used to create period accounting tables. This can be done in 'Period Accounting Table. Open' (GLS470) or by using the API GLS470MI (AddPeriodAcctng).

Follow these steps to use (GLS470) to create period accounting tables

  1. Start 'Period Accounting Table. Open' (GLS470/B).

  2. Enter the from period and the number of the record in the table. Click New.

  3. On the E panel, specify the necessary information: Whether the transactions are external or internal, to period, amount to periodize, voucher text, the source and receiving accounting strings, and one of the following period accounting methods:

    • Method 1: Per curve
    • Method 2: Evenly allocated
    • Method 3: Manually – percentage
    • Method 4: Manually – shares
    • Method 5: Completely manually – amount per period.

  4. If you selected method 1, enter a period accounting curve.

  5. End by adjusting the allocation manually on (GLS470/F). When using period accounting method 2 (even allocation), the allocation cannot be adjusted. If any rounding is necessary, it will be allocated to the last period.

Follow these steps to use GLS470MI to create records in the period accounting table

Input fields:

  • Division (DIVI).
  • From period (PERF) – Mandatory. Period must exist in 'System Calendar. Open Period' (CRS910).
  • Period accounting method (AAME) – Mandatory. Can be Period accounting method 1=Per curve or 2=Evenly allocated.
  • Number of periods (NPAM) – Mandatory. This is the number of periods for the periodization. 'To period' is created based on ‘From period’ and ‘Number of periods’.
  • Curve (AMTN) – Mandatory if period accounting method 1=Per curve is used. Curve must exist in 'Period accounting Curve. Open' (CRS450).
  • Amount to distribute (BAAM) – Mandatory. Amount in local currency. Amount must have minus sign for normal supplier invoices.
  • Voucher text (VTXT) – Mandatory.
  • Source accounting dimension 1 (DAI1) – Mandatory.
  • Source accounting dimension 2 (DAI2).
  • Source accounting dimension 3 (DAI3).
  • Source accounting dimension 4 (DAI4).
  • Source accounting dimension 5 (DAI5).
  • Source accounting dimension 6 (DAI6).
  • Source accounting dimension 7 (DAI7).
  • Receiving accounting dimension 1 (CAI1) – Mandatory.
  • Receiving accounting dimension 2 (CAI2).
  • Receiving accounting dimension 3 (CAI3).
  • Receiving accounting dimension 4 (CAI4).
  • Receiving accounting dimension 5 (CAI5).
  • Receiving accounting dimension 6 (CAI6).
  • Receiving accounting dimension 7 (CAI7).

Output fields:

  • Division (DIVI).
  • Year from the from period (YEAF).
  • From period (PERF).
  • Record number in the periodic accounting table (RCNO).
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