Enter Bank Transaction

This procedure is used to create bank transactions that are always offset against a bank account. The offset entry can be done when the transactions from a statement of account are entered. In this case, every entry from the statement of account is automatically recorded against the specified bank account number.

All transactions are entered, the voucher is printed and the general ledger is updated after using this procedure.

Before You Start

  • FAM function GL01 with at least one detail record with panel layout 20 must be defined in ‘FAM Function. Open’ (CRS405).
  • For on account payments, the following number series must be defined in ‘Number Series. Open’ (CRS165) if a number for the on account record is not entered manually during the activity: 52-1 (customer payment); 62-1 (supplier payment).

Follow These Steps

  1. Start ‘Journal Voucher. Enter’ (GLS100/B).

  2. Select a FAM function detail record that has panel layout 20 to serve as entry template.

  3. On the F panel, review the proposed values: Accounting date, accounting string for the bank transaction, currency, exchange rate, transaction date, and VAT registration number. Press Enter.

  4. In ‘Journal Entry & Payment. Open’ (GLS110/B), select one of the following transaction types:

    • 1 = Bank transactions – go to step 5
    • 2 = Customer payments – go to step 6
    • 3 = Supplier payments – go to step 8
    • 4 = Customer payments, on account – go to step 10
    • 3 = Supplier payments, on account – go to step 12.

    Record Bank Transaction

  5. Select line type 1, account, and amount. Press Enter.

    Record Customer Payment

  6. Select line type 2. Press Enter to activate ‘Payment Received. Record’ (ARS110/F).

  7. Allocate the payment. Refer to Allocating Customer Payments to Invoice.

    Enter a negative amount to create a credit note.

    Record Supplier Payment

  8. Select line type 3. Press Enter to display ‘Supplier Payment. Enter Manual’ (APS120/F).

  9. Allocate the payment. Refer to Manual Payments.

    Record On Account Payment for Customer

  10. Select line type 4 and enter customer ID. Press enter.

  11. In ‘Payment Received. Record’ (ARS110/I), enter invoice number (optional; refer to Prerequisites), the on account amount, voucher text, and payment method. Complement the accounts receivable accounting string, if necessary. Press Enter to return to (GLS110/B).

    Record On Account Payment for Supplier

  12. Select line type 5 and enter supplier ID. Press Enter.

  13. In ‘Supplier Payment. Enter Manual’ (APS120/I), enter invoice number (optional; refer to Prerequisites), on account amount, and payment method. Complement the accounts payable accounting string, if necessary. Press Enter to return to (GLS110/B).

    End Entry Session

  14. In (GLS110/B), you can select the Change option to adjust the accounting lines created during the same session. To print a preliminary journal, press F13.

  15. To update the ledgers, press F3 to exit.

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