Update General Ledger with Depreciation

Outcome

If a proposal is created a list of the write-offs for each fixed asset and a list of the account entries are printed. You can chose to delete or accept the proposal.

If immediate update was selected, the account entries are created and recorded in the general ledger. Also, each fixed asset is updated in the fixed asset ledger, a journal containing all the updated depreciations is created and the value type for depreciation in the current year for the fixed asset is updated.

Before You Start

• The Fixed Assets module must be set up, as described in Configuring Depreciation of Fixed Assets.
• FAM Function FA10 must be defined in 'FAM Function. Open' (CRS405).
• Accounting rules FA10-500 and FA10-510 must be defined in 'Accounting Rule. Set' (CRS395).

Follow These Steps

1. Start 'FA Depreciation. Create Account Entries' (FAS100/B).

2. Select a depreciation type.

3. Select one of the following alternatives:

   • Create a Proposal
   • Update Immediately
   • Update or Reject Proposal

Create a Proposal

1. On the E panel, enter the period for the depreciation and the accounting date.

2. Do not select the Update check box at this stage.

3. Specify whether a detailed list of the fixed asset write-offs is to be printed.

4. Enter a report text (optional). Press Enter.

5. Select to print a proposal. Press Enter.

   If you selected to print a proposal, the list will be replaced by a journal when updating.

Update Immediately

1. On the E panel, specify the period for the depreciation and the accounting date.

2. Select the Update check box.

3. If necessary, specify a voucher text and a report text. Press Enter.

Update or Reject Proposal

1. On panel E, press Enter.

2. The message 'Proposal already exist' is displayed.

3. Accept the proposal and update the general ledger by selecting the 'Proposal action' check box. Or, delete the proposal by de-selecting this check box. Press Enter.