Change Fixed Asset Entry

This procedure is used to change the entry for a fixed asset when it has been moved from one cost center to another, for example.

Outcome

When the change is made, two accounting strings containing the original and new values are created. These are then compared and if they are different, the old values are credited and the new are debited. The general ledger is updated with the account entries created. A journal is generated after this is done.

Before you start

  • A fixed asset must be moved.
  • Accounting rules must be defined for accounting event FA70 (Movement) in 'Accounting Rule. Set' (CRS395).

Follow these steps

  1. Start 'Fixed Asset. Open' (FAS001/B).

  2. Select the Open option for the fixed asset to be processed.

  3. Change the information necessary in the E, F, and G panels to reflect the move. Press Enter.

    Changes in one or several of these fields will cause a changed account entry and call 'Fixed Asset. Recode' (FAS005): Fixed asset type, fixed asset group, location type 1 to 3, planning area, user-defined fields 1 to 7 and accounting identities 2 to 7.

  4. On (FAS005/E), specify the accounting date and specify a journal text. Press Enter.

Changing Fixed Asset Entry with Corporate Accounting and Reporting Activated

A change in fixed asset entry creates multiple vouchers according to the purpose.

The total acquisition cost-related transactions are written in a voucher connected to a voucher type 0-'Common'. The voucher number series used is the one defined in 'FAM Function. Open Details' (CRS406) for the FA70 FAM function.

Depreciation transactions such as adjustments, depreciations, impairments, and revaluations will be written on vouchers according to the accounting ledger that is updated by the depreciation type. These transactions are depreciation-type driven and therefore, the voucher number series used are from the voucher number substitution functionality for FA70.

The voucher number and journal number that are to be retrieved are dependent on the period type used in the division. Additional information 40 is created for the generated vouchers.

FFAHIS will also be updated with the corresponding fixed asset transaction number, sequence number, and accounting date.

Example:

A fixed asset has been purchased and activated on period 9 of the current year, addition and adjustment on the respective accounting ledger has been posted on the asset.

After which, a year-to-date depreciation has been posted on the same period as the addition and adjustments and the period after.

Table 1.
FA transaction Period Ser Vouch no Name
AP100000050 202309 P07 217176 AP10510
AP100000050 202309 P07 217176 AP10510
AP100000050 202309 P07 217176 AP10510
GL010000050 202309 P00 136 UPDATE
GL010000050 202309 P00 136 UPDATE
GL010000100 202309 P11 11030 UPDATE
GL010000150 202406 P10 22032 UPDATE
FA100000050 202309 P20 231029 FA10L1
FA100000100 202406 PD2 232010 FA10CA1
FA100000150 202310 P10 231030 FA10L1

(Continuation of Table 1)

Vtp Name Rcd Voucher type
1 Purchase Cost 0 0
3 Residual Value 0 0
10 Total Acq Cost 0 0
10 Total Acq Cost 0 0
4 Additional Cost 0 0
19 Adj Local 0 1
29 Adj Corp 0 2
12 10-YTD 0 1
22 20-YTD 0 2
12 10-YTD 0 1
Table 2.
FHSEQ7 FHFATR FHVONO FHAIT1 FHAIT2
20230927000000050 AP100000050 217176 P21541 P1020
20230927000000100 AP100000050 217176 P21541 P1020
20230927000000150 AP100000050 217176 P21541 P1020
20230927000000200 GL010000050 136 P21541 P1020
20230927000000250 GL010000050 136 P21541 P1020
20230927000000300 GL010000100 11030 P21541 P1020
20230927000000350 GL010000150 222032 P21541 P1020
20230927000000400 FA100000050 231029 P28110 10
20230927000000450 FA100000100 232010 P28120 20
20230927000000500 FA100000150 231030 P28110 10
20230927000000550 FA100000200 232011 P28120 20

(Continuation of Table 2)

FHAIT7 FHVSER FHVPER FHVATP FHFAVA FHVOTP FHALDG FHACDT
FA7550 P07 202309 1 12000 0 0 20230926
FA7550 P07 202309 3 500 0 0 20230926
FA7550 P07 202309 10 12000 0 0 20230926
FA7550 P00 202309 10 3000 0 0 20230926
FA7550 P00 202309 4 3000 0 0 20230926
FA7550 P11 202309 19 1000 1 1 20230926
FA7550 P20 202406 29 2000 2 2 20230926
FA10500 P10 202309 12 129.17 1 1 20230930
FA10500 PD2 202406 22 137.5 2 2 20230930
FA10500 P10 202310 12 129.17 1 1 20231031
FA10500 PD2 202407 22 137.5 2 2 20231031

Changing the fixed asset type triggers the change in fixed asset entries.

These are the book of accounts set up for FAM function FA70:
Program FAM function Book of account Voucher type
(CRS406) FA70 P07 0-Common
(GLS085) FA70 P10 1-Local
(GLS085) FA70 P20 2-Corporate

In the general ledger table (FGLEDG), all the transactions written in FFAHIS belong to one journal number:

EGJRNO EGJSNO EGVONO EGFEID EGACAM
230389 1 217178 FA70 -15000
230389 2 217178 FA70 15000
230389 3 231031 FA70 258.34
230389 4 231031 FA70 -1000
230389 5 231031 FA70 -258.34
230389 6 222033 FA70 1000
230389 7 222033 FA70 275
230389 8 222033 FA70 -2000
230389 9 222033 FA70 -275
230389 10 222033 FA70 2000
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