Register Bank and Branches

This document explains how you register the banks your company is in contact with. Each bank record contains general information about the bank.

In M3, most of the activities involving banks refer to specific bank accounts, not the banks themselves. For the company's own bank accounts, at least one bank must always be registered. For other accounts, that is, for employees, suppliers and customers, you may find it convenient to register a bank if you want to gather all information about a group of accounts at one level.

Outcome

A bank is registered with status and contact information. What other information is registered defined on which fields the user have selected to display and work with. When applicable, a bank group is defined for the bank, as well as a SWIFT code and a VAT registration number. Any charges for draft handling, number of days required for risk cancellation of remitted drafts and a discount rate may also be entered.

When applicable, a bank branch is also registered, with similar information on status and contact information.

You use the bank to:

  • Create a bank account for the company in 'Bank Account. Open' (CRS692).
  • Define issuing or beneficiary bank in 'Letter of Credit. Open' (RMS100).

The bank master table, CBANMA, and the bank branch table, CBANBR, are updated.

Before you start

  • For banks and branches: Countries must be defined in 'Country. Open' (CRS045).
  • For banks and branches: If the banks should be grouped per area or state, these must be defined in 'States per Country. Open’ (CRS046).
  • For branches and bank accounts: Languages must be defined in 'Language. Open' (CRS010).
  • If you want to categorize the bank should be part of a user-defined group of banks, such a group must be defined in 'Bank Group. Open' (CRS698).
  • If you want to specify a banking region to further identify the branch and you do not group the branch per area or state, such a region must be defined in 'Banking Region. Open' (CRS843).
  • You have defined access to banks and bank accounts at field or function level separately in the following programs: 'Field Group. Open' (SES100), 'Field Group. Connect Authority' (SES010) and 'Function. Connect Authority' (SES003).

Follow These Steps

Register Bank

  1. Start 'Bank. Open' (CRS690/B).

  2. Select sorting order 1 = Bank.

    Sorting orders 2 = Country and 3 = 'Swift code' are used for sorting and reviewing purposes.

  3. Enter a bank ID. Click Create.

  4. On the E panel, enter the name of the bank, status and search key.

  5. Enter the contact information: Address, postal code, country (required), area/state, telephone and facsimile numbers, our reference and your reference. Press Enter.

  6. On the F panel, enter any of the following optional values: Bank group, e-mail address, web address, SWIFT code and VAT registration number.

  7. Enter the definitions for draft management: Fixed discount and collection charges, discount rate and minimum number of days for interest.

  8. Press Enter to return to (CRS690/B).

Register Branch Office (Optional)

  1. In (CRS690/B), select option 11 = 'Bank branch' for the bank or start 'Bank Branch. Open' (CRS690) directly from the menu.

  2. Depending on the sorting order selected, enter the required values. Click Create.

  3. On the E panel, which basically is identical to (CRS690/E), enter values in the corresponding fields described in step 6. Press Enter.

  4. On the F panel, enter language (required).

  5. Enter any of the following optional values: Banking region, e-mail address, web address and SWIFT code.

  6. Press Enter to return to (CRS691/B).

Parameters to Set

Program ID/Panel Field The field indicates …
(CRS690/B) Bank … an ID for the bank. This ID can consist of up to eight alpha-numeric characters.
(CRS690/E, F), (CRS691/E, F) F13 = 'Field selection'

… a function enabling you to tailor the registration. By pressing F13, the field selection panel is displayed. For each field listed you can enter one of these alternatives:

0 = Do not display field contents and field headings.

1 = Display field contents and field headings but do not allow editing.

2 = Display field contents and field headings and allow editing.

If you change the alternative for a field, this change affects all banks/branches, also the ones already registered. However, any information previously entered in that field is not deleted but can be restored by selecting alternative 1 or 2.

(CRS690/E), (CRS691/E) Status

… the status of the bank.

Alternatives

10 = Preliminary

20 = Definite

30 = Blocked/expired.

(CRS690/E), (CRS691/E) Area/state … an area, province or state within the specified country. This information is used for U.S. sales tax and for trade statistics.
(CRS690/F) Fixed discount charge

See Register Bank Account.
(CRS690/F) Fixed collection charge

See Register Bank Account.
(CRS690/F) Discount rate

See Register Bank Account.
(CRS690/F) Minimum number of days for interest

See Register Bank Account.
(CRS690/F) Bank group

… a user-defined group to which the bank belongs. Such groups enable you to categorize your banks according to your own definitions.

Bank groups are mainly used for cash flow management purposes. By grouping banks for which you have negotiated special terms regarding interest or fees, for example, you can more easily identify the banks that offer the best terms in specific situations. Bank groups are defined in 'Bank Group. Open' (CRS698).

(CRS690/F) SWIFT code … a code defined by Society for Worldwide Interbank Financial Telecommunication (SWIFT), mainly used for automatic payment transactions. In foreign payment transactions, it is possible to identify a bank via the SWIFT code (which is standard throughout the world), without specifying an address or bank number.
(CRS690/F) VAT registration number … a VAT registration number for a bank. The number is used for the VAT receivable or GST (Australia) that may be included in the bank fees. EU-specific VAT registration numbers are alphanumeric and consists of up to 15 characters. The first two letters indicate the respective member state, for example DE for Germany.
(CRS691/B) Bank branch … an ID for the bank branch. This ID can consist of up to five alpha-numeric characters.
(CRS691/F) Banking region

See Register Bank Account.

Russia-specific master data

The following functionality must be set up for divisions configured with country version RU in 'Company. Connect Division' (MNS100/L).

Once the functionality has been set up, the Russia-specific master data is stored in the corresponding Russia master tables.

Follow these steps:

  1. Start 'Bank. Open' (CRS690) and include panel X (Country specific) in the sequence.
  2. Search for the specific bank and use the option Change.
  3. Navigate to 'Bank RU. Open' (CRRU04). Specify values in the required fields and click Next.
  4. The options Change, Delete, and Display can be used. The Delete option deletes both the bank master and Russia-specific master data for bank.
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