Create Payment Reminder Rule

... the number of days that should elapse after the latest reminder date before a new payment reminder can be sent.

Note: This means that invoices included in a payment reminder are blocked from being included in another reminder until the specified number of days is passed. However, the latest reminder date can be changed manually for an invoice in 'Accounts Receivable. Display' (ARS200), if a new payment reminder needs to be created before the reminder interval is complete.

... a minimum amount required for creating a reminder for a specific payer/customer.

If the total of all invoices for the payer/customer is lower than this amount, the invoices are included in the reminder proposal but the payer/customer receives block code 5 in the proposal. The block code has to be manually removed to include the invoices in the final reminder.

Note that this only applies to invoices past due. This means that if you have defined that invoices that are not past due should be printed on the reminder as well, these are not included in the calculation.

... how records are grouped and displayed in the reminder.

Valid Alternatives

0 (blank) = Not controlled by the reminder rule

1 = Per customer

2 = Per payer.

If alternative 0 is selected, you manually enter the grouping method to use for all customers matching the selection criteria when creating the reminder proposal in (ARS151/F). This makes it easier to create a proposal, since you do not have to make sure that the reminder rules added as extra selection criteria on that panel have the same grouping method.

Interest Calculation

... whether interest is to be calculated and included in the payment reminder.

... when interest should be included in a payment reminder: From level 0 (interest included in all reminders), level 1 (after one reminder is sent), level 2 (after two reminders are sent) etc.

The interest is calculated based on the interest rule connected to the payer in 'Customer. Open' (CRS610/K).

... whether any external text entered for the invoice in 'Customer Invoice. Change' (ARS201/T) should be printed on the reminder.

If alternative Yes is selected, the first three lines of such an external text for an invoice will be added to the invoice record in the reminder proposal as well as in the final reminder. This is done regardless of what is selected in the 'Print external/internal text' field when creating the proposal.

... whether open items that are not past due should be included in the reminder.

Valid Alternatives

0 = No

1 = Yes – the total of all not past due invoices is presented before the past due invoices are listed

2 = Yes – all invoices that are not past due are listed together with their total before the past due invoices.

... whether a subtotal per reminder level should be printed on the reminder.

If alternative Yes is selected, the invoices are sorted by level of reminder for the respective payer/customer.

... the administrative reminder fee that is printed on the reminder and charged to the customer.

(The fields used to control the creation of reminder fees in the payment reminder rule were originally added as a part of a Norwegian modification.)

... the minimum reminder level that will trigger a reminder fee to be charged.

Example: If the reminder level is 2, a reminder fee will not be created if the payment reminder includes invoices on a level less than 2. However, if the invoices are on level 2 or higher, a reminder fee is automatically created.

... the amount limit for reminder fees.

If the total amount for reminder is below this limit, no fee is charged. A reminder fee is charged for an amount above this limit. If the field is zero, then a fee is always generated when a value is entered into the 'Reminder charge field'.

... whether accounting transactions are created for a reminder charge in the general ledger.

If alternative No is selected, it is uncertain whether the customer will accept a reminder charge. No invoice record is created for the charge and consequently no transactions are created. An invoice is printed but no extended invoice reference number (OCR or KID code) is printed on the invoice (or giro slip). Instead, the payment reminder number is used as reference. If the customer accepts the charge, the payment is processed using an accounting option in 'Payments Received. Record' (ARS110).

If alternative Yes is selected, the customer is expected to accept the charge and an invoice record is created. Transactions are created based on accounting rules AR45-100 and AR45-335. Information on which voucher series to use is retrieved from FAM function AR45. The invoice printed is processed as a regular customer invoice.

... whether a due date for the reminder charge should be printed on the final payment reminder.

Note that this check box must be selected if the 'Create transaction' is selected.