Adjust interest invoice proposal and create final invoice for a payer in (ARS660)

You can adjust a previously created interest invoice proposal for one or several payers. You can also create one or several interest invoices based on the proposal in 'Interest Invoice. Open' (ARS660).

Outcome

See Invoicing interest for late customer payments in (ARS660).

Before you start

Before you start, you must meet these prerequisites:

Follow these steps

Adjust the interest invoice proposal.
  1. Start (ARS660/B).

    The panel displays the previous interest invoice runs and proposals in descending order.

  2. Select option'Change for the proposal'.
  3. The panel 'Interest Invoice. Open Details' (ARS661/B) is displayed to view the list of the payers included in the proposal and the payer status.

    You can sort the proposals based on one standard sorting order and one standard view descending order in this panel. You can also configure your user-defined sorting orders and view them in 'Sorting Order. Open' (CRS022) and 'View. Open' (CRS020).

    These are the statuses used in proposal line status:
    • 0 = The payer is included in the interest invoicing routine
    • 1 = The payer is blocked from the interest invoicing routine and will not be included in the final generation of interest invoices based on the proposal
    • 5 = The payer has been excluded due to minimum amount

    You can manually change the proposal line status with exclude or include option in (ARS661).

    These are the statuses used in proposal progress status:
    • 0 = The proposal line can be processed
    • 2 = Change in progress

    Delete, block, or release payers in the interest invoice proposal

  4. Select any of these options for each payer in (ARS661):
    • Option 2=Change: Add or adjust opening and closing comments for the interest invoices.
    • Option 4=Delete: Delete the payer completely from the proposal and the final interest invoicing.
    • Option 7=Exclude: Exclude included payers from the proposal and from the final interest invoicing.
    • Option 8=Include: Include excluded payers in the proposal and in the final interest invoicing.

    Review or create texts for the interest invoices

  5. Optionally, on panel (ARS661/E), specify a introductory or closing message to the payer by using the nine text fields and, if needed, the two additional information lines.

    If a standard opening comment is defined for the language used in 'Interest Invoicing Rule. Enter Text' (ARS080/E), the text is automatically retrieved but can be changed.

  6. To access panel 'Interest Invoice. Open Invoices' (ARS662/B), press Enter. You can see in this panel the list of all invoices included in the proposal per payer and currency.

    You can sort the proposals based on one standard sorting orders and one standard view descending order on (ARS662/B). You can also configure your user-defined sorting orders and view in (CRS022) and (CRS020).

    These are the statuses used:

    • 0 = The invoice will be included in the final interest invoicing
    • 1 = The invoice will be excluded in the final interest invoicing
    • 5 = The invoice will be excluded due to minimum amount
    • 6 = The invoice will be excluded due to number of free days
    • 7 = The invoice will be excluded due to time fence

    Invoices with status 1, 5, and 6 are included in the next interest invoice proposal. Invoices with status 7 are blocked and not included in another interest invoice proposal run.

    Adjust separate invoices in the proposal

  7. Select any of these options to adjust an invoice in (ARS662):
    • Option 2=Change: Add optional comment or specify up to three additional lines of text.
    • Option 4=Delete: Delete the invoice completely from the proposal and the final interest invoicing.
    • Option 7=Exclude: Exclude included invoices from the proposal and from the final interest invoicing.
    • Option 8=Include: Include excluded invoices in the proposal and in the final interest invoicing.
  8. When the proposal is adjusted, return to the (ARS660/B) panel.
  9. You can print a preview with option 6='print interest invoice' in (ARS660) before the final interest invoice is created. You can also use this option to print copies of interest invoice proposals in status 90.
  10. To print the final interest invoices included, select option 9='Confirm for the proposal' on the (ARS660/B) panel.
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