Manually Create Group Invoice

Outcome

The separate invoices that were grouped are recorded as paid and a new group invoice is created. An invoice grouping report is printed together with an accounting journal, a customer invoice journal and a customer payment journal.

• Send the new group invoice and the report to the payer.
• If the new invoice record has a payment method for drafts without acceptance, allocate it manually to invoice in 'Payment Received. Record' (ARS110/F) or automatically in 'Batch Payment. Update' (ARS040).

Accounts receivable and the general ledger are updated. The following account entries are created:

Accounting Rule	Account	Debit	Credit
*	Customer		x
AR60–100	Invoice grouping: Customer	x
AR60–195	(For drafts created:) Invoice grouping: Drafts not remitted	x

*Account entry based on the original customer invoice.

Before you start

• Make sure that the currency is the same for all invoice records to be included in the activity and that drafts and checks are not remitted for collection or included in a remittance proposal.
• Accounting rule AR60–100 (for drafts, AR60–195 as well) must be defined in 'Accounting Rule. Set' (CRS395).
• FAM function AR70 must be defined in 'FAM Function. Open' (CRS405).
• For the invoice number for the new group invoice, number series 56/1 must be defined in 'Number Series. Open' (CRS165).

Follow These Steps

1. Start 'Accounts Receivable. Display' (ARS200/B).

2. Press F20 = 'Group invoices' and select currency in the pop up panel that is displayed. Press Enter.

3. In 'Customer Invoice. Group Manually' (ARS203/B), where all open invoices with the same currency and permitted status are displayed, select the invoice records to group. Press F3.

4. In (ARS203/E), where the new group invoice number and total amount are displayed, review the proposed and required values: Invoice date, due date, invoice year and payment method. Press Enter.

5. In (ARS203/G), enter accounting date (required) and a voucher text. Press Enter to return to (ARS200/B).