Adjust Payment Advice Proposal and Create Final Advice for a Payer

Outcome

See Creating Payment Advice for Open Customer Invoices before Due Date.

Before you start

• The starting conditions listed in Creating Payment Advice for Open Customer Invoices before Due Date must be met.
• A payment advice proposal must be created in ‘Payment Advice. Open’ (ARS180). The new payment advice proposal can be adjusted when it has received status 0=The proposal is created and can be processed. For information on other statuses used, see Create and Verify Payment Advice Proposal for a Payer.

Follow These Steps

Adjust Payment Advice Proposal

1. Select ‘Payment Advice. Open’ (ARS180).

   The B panel is displayed, listing previous payment advices and proposals, date when generated, created by, and status.

2. When needed, select sorting order 2=’List by creator’ to identify the proposal.

3. Select option Change for the proposal.

   Panel (ARS185/B) is activated, listing the payer(s) included in the proposal and the payer status. The following statuses are used:

   0 = The payer is included in the payment advice routine.

   3 = The payer has been blocked from the payment advice routine and will not be included in the final advice.

4. Set the panel sequence.

   This instruction is based on sequence EF1.

5. Select any of the following options for each payer:

   • Option 2=Open: Add or adjust opening and closing comments for the payment advice. Continue with step 5.
   • Option 3=Hold: Block the payer from the proposal and the final payment advice.
   • Option 6=Release: Release a payer previously blocked from the payment advice.
   • Option 4=Delete: Delete the payer completely from the proposal and the payment advice.
   • Option 11=Invoices: List all invoices included in the proposal for the payer without displaying the opening and closing comments. Continue with step 7.

   Review or Create Texts for the Payment Advice

6. On panel (ARS185/E), enter the desired opening comment in any of the nine fields and, when needed, also in the two additional text fields. Press Enter.

   • If a standard opening comment is defined for the language used in ‘Payment Advice. Enter Text’ (ARS035/E), the text is automatically retrieved but can be changed.
   • The ‘Advice stop’ field on the end of the panel can be used to release a previously blocked payer by changing the status to 0.

7. On panel (ARS185/F), enter the desired closing comment in any of the nine fields and, when needed, also in the two additional text fields. Press Enter.

   If a standard closing comment is defined for the language used in (ARS035/F), the text is automatically retrieved but can be changed.

   Panel (ARS186/B) is called, listing all invoices included in the proposal per customer and currency. The following information is displayed:

   Customer number, division, invoice number, currency, invoice date, currency amount, and status.

   The following statuses are used: 0 = The invoice will be included in the final payment advice; 3 = The invoice is blocked from the payment advice.

   Adjust Separate Invoices in the Payment Advice Proposal

8. On panel (ARS186/B), select any of the following options to adjust an invoice:

   • Option 2=Open: Add text to each invoice record in the payment advice. See step 8.
   • Option 3=Hold: Block an invoice from being included in the final payment advice.
   • Option 6=Release: Release a previously blocked invoice.
   • Option 4=Delete: Delete an invoice from the proposal. This calls panel (ARS186/D), where you are required to confirm the deletion.

9. To include additional text for an invoice in the payment advice, select option Open.

10. On panel (ARS186/E), specify up to three additional lines of text. Press Enter.

11. When the proposal is adjusted, return to panel (ARS180/B).

    Create the Final Payment Advice

12. To print the final payment advice, select option 6=Print on (ARS180/B).

    When the advice is printed it receives status 9 and cannot be processed further.