Adjust Interest Invoice Proposal and Create Final Invoice for a Payer

Outcome

See Invoicing Interest for Late Customer Payments.

Before you start

• The start conditions listed in Invoicing Interest for Late Customer Payments must be met.
• An interest invoice proposal must be created in ‘Interest Invoice. Open’ (ARS160). The proposal can be adjusted when its status is 0.

Follow These Steps

Adjust Interest Invoice Proposal

1. Start ‘Interest Invoice. Open’ (ARS160/B).

   The panel lists previous interest invoice runs and proposals, date when generated, created by, and interest status.

2. Select option Change for the proposal.

3. Panel (ARS165/B) is activated, listing the payer(s) included in the proposal and the payer status.

   The following statuses are used:

   0 = The payer is included in the interest invoicing routine.

   3 = The payer has been blocked from the interest invoicing routine and will not be included in the final generation of interest invoices based on the proposal. This interest invoice block status is manually set on the following panel, (ARS165/E).

4. On panel (ARS165/B), set the panel sequence.

   This instruction is based on panel sequence EF1.

   Delete, Block, or Release Payers in the Interest Invoice Proposal

5. Select any of the following options for each payer:

   • Option 2=Open: Add or adjust opening and closing comments for the interest invoice(s). Continue with step 6.
   • Option 3=Hold: Block the payer from the proposal and when creating the final interest invoices.
   • Option 6=Release: Release a payer previously blocked from the interest invoice routine.
   • Option 4=Delete: Delete the payer completely from the proposal and the final interest invoicing.
   • Option 4=Delete: Delete the payer completely from the proposal and the final interest invoicing.

   Review or Create Texts for the Interest Invoice(s)

6. On panel (ARS165/F), enter an opening comment using the nine text fields and, if needed, the two additional information lines. Press Enter.

   If a standard opening comment is defined for the language used in ‘Interest Invoicing Rule. Enter Text’ (ARS080/E), the text is automatically retrieved but can be changed.

   The payer can be blocked from the interest invoicing by setting the parameter Interest invoice block to 3 or released from a previous block by setting this parameter to 0.

7. On panel (ARS165/G), enter a closing comment using the nine text fields and, if needed, the two additional information lines. Press Enter.

   If a standard closing comment is defined for the language used in (ARS080/F), the text is automatically retrieved but can be changed.

   When pressing Enter, panel (ARS166/B) is called, listing all invoices included in the proposal per customer and currency. The following information is displayed:

   Customer number, division, invoice number, currency, invoice date, currency amount, number of calendar days for the interest calculation, cumulative interest in currency amount, and interest invoice block status.

   The following statuses are used: 0 = The invoice will be included in the final interest invoicing; 3 = The invoice is blocked from interest invoicing.

   Invoices that are fully paid but paid too late are highlighted.

   Adjust Separate Invoices in the Proposal

8. Select any of the following options to adjust an invoice:

   • To add text to each invoice record in the printed interest invoices, select option Open. Continue with step 9.
   • To block an invoice from being included in the final interest invoicing, select option 3=Hold.
   • To release a previously blocked invoice, select option 6=Release.
   • To release a previously blocked invoice, select option 6=Release.

9. On the (ARS166/E) panel, specify up to three additional lines of text.

10. On the same panel, change the block status for the invoice, when needed.

    Create the Final Interest Invoice

11. When the proposal is adjusted, return to the (ARS160/B) panel.

12. To print the final interest invoice(s) included, select option 6=Print for the proposal on the (ARS160/B) panel.