Adjust Statement of Account Proposal and Create Final Statement for a Customer/Payer in (ARS140)

This document explains how to:

  • Adjust a previously created statement of account proposal in 'AR Statement of Account. Open' (ARS140) for one or several payers/customers
  • Create a final statement of account based on the proposal.

Outcome

See Creating 'Open Item' Statement of Account for a Customer or Payer in (ARS140).

Before you start

Follow these steps

Adjust Statement of Account Proposal

  1. Start 'AR Statement of Account. Open' (ARS140).

    The B panel is displayed, listing previous statements of accounts and proposals, date when generated, created by, and status. With information view 2, the records are listed by creator.

  2. Select the 'Change' option for the proposal.

    Panel (ARS145/B) is activated, listing the payer(s) included in the proposal and the payer status. These statuses are used:

    0 = The payer is included in the statement of account routine

    3 = The payer has been blocked from the statement of account routine and will not be included in the final statement

  3. On (ARS145/B), set the panel sequence.

    This instruction is based on panel sequence EF1.

  4. Select any of these options for each customer:

    • Option 2=Open: Add or adjust opening and closing comments for the statement of account. Continue with step 5.
    • Option 3=Hold: Block the payer from the proposal and the final statement of account.
    • Option 6=Release: Release a payer previously blocked from the statement of account.
    • Option 4=Delete: Delete the payer completely from the proposal and the statement of account.
    • Option 11=Invoices: List all invoices included in the proposal for the payer without displaying the opening and closing comments. Continue with step 10.

    Review or Create Texts for the Statement of Account

  5. On (ARS145/E), specify an opening comment in the nine text fields and, if desired, two additional lines of information. Press Enter.

    If a standard opening comment is defined for the language used in 'AR Statement of Account. Enter Text' (ARS005/E), the text is automatically retrieved but can be changed.

    You can use the Status field to release a previously blocked customer by changing the status to 0.

  6. On (ARS145/F), specify a closing comment in the nine text fields and, if desired, two additional text lines. Press Enter.

    If a standard closing comment is defined for the language used in (ARS005/F), the text is automatically retrieved but can be changed.

  7. Specify whether a signature line for place, date, and signature should be printed on the final statement of account.,

    Whether this parameter is already activated depends on how it is defined on (ARS005/F).

  8. If a heading should be included before the signature line in the statement, define a signature heading.

    If a standard signature heading has been defined for the language used on (ARS005/F), the text is automatically retrieved but can be changed.

  9. Press Enter to continue to adjust separate invoices.

    Panel (ARS146/B) is called, listing all invoices included in the proposal per customer and currency and with their respective proposal status. These statuses are used: 0='The invoice will be included in the final statement of account'; 3='The invoice is blocked from the statement of account'.

    Adjust Separate Invoices in the Statement of Account Proposal

  10. To adjust an invoice, select any of the following options on (ARS146/B):

    • Option 3=Hold: Block an invoice from being included in the final statement of account.
    • Option 6=Release: Release a previously blocked invoice.
    • Option 4=Delete: Delete an invoice from the proposal. This calls panel (ARS146/D), where you are required to confirm the deletion.

  11. When the proposal is adjusted, return to (ARS140/B).

    Create the Final Statement of Account

  12. To print the final statement of account, select the 'Print' option.

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