Create Customer Invoice Manually

This procedure is used to enter, record, and print manual customer invoices. These are customer invoices for sales of items not defined in the system, such as service expenses and plant equipment, furniture, and fittings.

Customer invoices and an accounting journal are printed after using this procedure.

The invoices entered can be reviewed separately by payer in 'Customer Invoice. Display Manual' (ARS122).

To specify the invoice header, press F6. To specify the invoice line, use related option 11=''Text'' on 'Customer Invoice. Enter Manual' (ARS120/H). The added texts are only included on the electronic invoice and not on the invoice document ARS121PF. You can add texts with or without a language code; each text per language is included on the electronic invoice. When adding text, you can optionally specify a text block or text name. However, you must specify a line text to create and include a text ID on the electronic invoice. Corrective invoices inherit the texts from the original invoice by default, with the possibility of being changed.

Before you start

  • FAM function AR20 with at least one detail record is defined in 'FAM Function. Open' (CRS405).
  • In the company consists of several legal entities (multiple unit coordination), number series type 02 is defined in 'Number Series. Open' (CRS165). The corresponding number series is then defined per division in 'Internal Invoice Series. Open' (MFS165). For a non-MUC company, number series 53 must be defined in (CRS165).
  • Accounting types for accounting event AR20 are entered in 'Accounting Rule. Set' (CRS395).
  • A customer is registered in 'Customer. Open' (CRS610).
  • You can create a 'Parallel invoice number' such as OCR, KID code etc., for customer invoices. The rules for this are defined in 'Additional Payment Reference. Open' (CMS090).

Follow these steps

  1. Start 'Customer Invoice. Enter Manual' (ARS120/B).

  2. Select a FAM function detail record for the type of customer invoice to enter. If batch totals are specified for the FAM function, the specified total amount of the external invoices must then be entered on the A panel first.

  3. On the E panel, enter 'Customer', 'Warehouse', 'Delivery address', and 'Delivery term'. The default value in the 'Invoice date' and 'Accounting date' fields is today's date but may be changed. Press Enter.
    Note: The base country and our VAT number is retrieved from the warehouse, and the fiscal representative rule is retrieved from the delivery term. The fiscal representative rule is used when checking for fiscal representation.

  4. On the F panel, you can change the 'Payer' and add a reference. Press Enter.

  5. If necessary, change the payment information (such as payment terms or due date) on the G panel.

  6. Create the invoice lines on the H panel. The amount can be specified in two ways. First is as a line amount. Second is as quantity and price per unit. Invoice lines without specified amounts are used to give additional information. Press F3 to continue when all lines are registered.

  7. On the J panel, record the offset account entry. The receivables, VAT and rounding off are automatically recorded using the account entry references. Press F3 to continue.

  8. The voucher number used is displayed on the E panel. To enter more invoices, repeat steps 2 to 7.

  9. The general ledger and accounts receivable are updated when you exit the program.

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