Credit and corrective self-billing invoice

Use this procedure to create a credit or corrective self‑billing invoice when settlement recalculation for a Grower Agreement is insufficient or when incorrect basic data has generated an incorrect self‑billing invoice. Typical causes include incorrect item numbers, costing models, or changes to quality inspection results, attributes, or charge prices.

Scope

Credit and corrective self-billing invoice supports these scenarios:

Create a credit self‑billing invoice to reverse a goods receipt.
Create a corrective self‑billing invoice as an alternative to an adjustment invoice.

Before your start

You must configure 'Setting Supplier Self‑Billing Invoice' (APS925).

Credit self-billing invoice

Workflow

When the status in 'PO Lines. Display Received to Self‑Bill' (PPS118) is 90-'Invoice updated', you can create a credit self‑billing invoice using 'Credit Self Billing. Create' (APS485). Start the program in one of these ways:

Directly in (APS485)
From (PPS118) using related option 14='Credit self billing'
From 'Supplier Invoice Batch. Open' (APS450) using related option 25='Credit self billing'.

The credit can be based on an invoice, a purchase order line, or a receipt. All invoice lines related to the selected object are reversed.

Follow these steps

Follow these steps for a credit self-billing invoice:

Create the credit invoice using one of the three methods described in the workflow, depending on whether the credit applies to an invoice, a PO line, or a receipt.
Specify the mandatory fields based on your selection, including PO, PO line, receiving number, invoice batch number, or supplier invoice number.
Specify the invoice date for the credit invoice. If required, specify a finance reason code. The finance reason code is stored in the invoice header.

Outcome

These outcomes summarize the updates and status changes that occur after processing the credit self‑billing invoice:

A credit self‑billing invoice APS456PF is created using document variant '07'–Self bill Credit' of APS456PF for credit invoices.
The status in (PPS118) is set to 81-'Transferred'.
After the update to Accounts Payable, the status changes to 95-'Credited', and the 'Block self bill' parameter is set to 2-'Blocked due to credit invoice'.
The goods receipt can then be reversed in 'Purchase Order. Display Line Transactions' (PPS330) to update the (PPS118) status to 99-'Reversed'.

Corrective self-billing invoice

Workflow

When you select the 'Self-billing correction rule' 1-' Corrective invoice' in 'Setting for Supplier Self‑billing invoice' (APS925) and the status is updated from 90-'Invoice updated' to 20-'Ready for transfer' in 'PO Lines. Display Received to Self‑Bill' (PPS118) , you can generate a corrective invoice in 'Supplier Invoice Proposal. Generate for SB' (PPS116) for transactions adjusted after the original invoice is created. In (APS450), the credit line types are generated to reverse previously invoiced lines and then generate a new set of transactions that represent the corrected total value.

Note: When you select the 'Self-billing correction rule' 0-'Adjustment invoice', only adjusted invoice lines are created representing the corrected value.

Follow these steps

Run the 'Supplier Invoice Proposal – Generate for SB program' (PPS116) to process transactions that were adjusted after the original invoice is created.

Outcome

These are the resulting updates that occur after the corrective self‑billing process is completed:

Previously invoiced transactions are reversed, and corrected transactions are created.
A corrective self-billing invoice APS456PF is created using document variant '08'-Self bill Correction'.
The original and prior invoice numbers are included as references.
The status in (PPS118) is set to 80-'Transferred'.
After updating Accounts Payable, the status is updated to 90-'Invoice updated'.

Accounting and invoice matching for credit and corrective self-billing invoices

When a credit or corrective self-billing invoice is transferred from 'Supplier Invoice Batch. Open' (APS450) to Accounts Payable, invoice lines and accounting transactions are updated in 'Supplier Invoice. Match the GR Line' (APS360) in the same way as the original self‑billing invoices.

Credit invoice lines use invoice line type 7 and are approved automatically. Accounting transactions are generated based on the accounting rules for goods‑receipt reversals, price deviations, and currency deviations. Any accounting errors are handled in 'Transaction Work File. Restart Erroneous Job' (GLS037) to ensure that goods receipt allocation is released before normal invoice matching starts.

The self-billing credit and corrective invoice in (APS450) uses these line types:

Line type 11 – Credit item line
Line type 12 – Credit order charge
Line type 13 – Credit VAT
Line type 15 – Credit line charge

When 'Self‑billing invoice management' is enabled in 'Setting for Supplier Self‑billing invoice' (APS925), the invoice number used to update Accounts Payable appears in the 'Slf bil inv no' field in (APS450). The invoice number assigned during self‑billing creation in APS450 is stored as 'Additional Information' 477-'Self‑billing creation number' in Accounts Payable.