Pay by Check

Before you start

• A complete, confirmed payment proposal is entered for payment method Check in 'Suppl Payment Proposal. Open' (APS130).
• The text on the checks is updated for each language code in 'Check. Update Amount as Text' (CRS180).
• FAM functions and accounting rules are updated for AP30 in 'FAM Function. Open' (CRS405) and 'Accounting Rule. Set' (CRS395) respectively.
• If AP checks with due date must be used, see AP Checks with due date.

Follow these steps

1. Start 'Suppl Payment Proposal. Open' (APS130/B).

2. Select option 9 = Confirm for the payment proposal.

3. In 'Check. Print' (APS140/E), change the proposed payment currency, if applicable, fill in the accounting date, voucher text, start number (for the checks) and any limit value.

4. Select report layout:

   • 01 = Sorted by supplier.
   • 02 = Sorted by ascending amount and then by supplier. For the latter, you must specify a limit on the total amount. Checks that exceed this limit are then created.
   • 03 = Sorted by supplier name.
   • 04 = Sorted first by checks over the specified limit value and then by supplier name.

5. When the update is started, the payment transaction is updated in accounts payable and general ledger. Three reports are created: checks, payment journal and accounting journal.