Enter On Account Payment

This procedure is used to enter an on account payment.

The on account payment is created as a sub-ledger transaction with a separate ID number after using this procedure. This ID can also be used for future payments.

You can match the on account payment to an invoice later in 'Supplier Payment. Enter Manual' (APS120).

Before you start

  • FAM function AP20 with at least one detail record must be defined in 'FAM Function. Open' (CRS405).
  • Accounting types for accounting event AP20 are entered in 'Accounting Rule. Set' (CRS395).
  • A number series (number series type 62, number series 1) can be predefined for on account payments in 'Number Series. Open' (CRS165). It is also possible to manually give the payment an ID during the entry.

Follow these steps

  1. Complete steps the initial steps for Enter Payment. When completed, panel (APS120/F1) is displayed.

  2. Select option 12 = 'On A/C payment' in front of the supplier invoice, or in the field to the right of the exchange rate in the panel header.

  3. Change the amount and/or account entry (if needed), add a voucher text, and confirm the on account payment in (APS120/I). This reduces the total by the amount entered for the on account payment. A payment ID can also be added manually in this panel. You can change the proposed payment method as well as the accounting string to use for the on account payment.

    For suppliers defined the 'Tax withholding method' field set to 4 in 'Supplier. Define Purchase & Financial' (CRS624/F) additional fields for 'Tax Withheld' are shown. For details, see Reporting Supplier Tax.

  4. The entire amount to distribute must be entered on the F panel before you can press F3 to create a voucher.

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