Define job scheduling clusters and connected divisions (SHS070/071)

You can use the cluster functionality to schedule a job to create and allocate accounting transactions according to a predefined period accounting table in multiple divisions simultaneously. Separate accounting transactions are created in each division.

Transactions are included, and accounting transactions created, according to the selections on (GLS140/E).

Select the 'Update' check box if you should create accounting transactions.

The divisions included in a cluster must use the same number of periods for the selected 'Period tp FN' on 'Company. Connect Division' (MNS100/F).

You can use the cluster functionality to schedule a job to calculate and record unrealized exchange rate profit and loss in multiple divisions simultaneously. Separate accounting transactions are created in each division.

Transactions are included, and accounting transactions created, according to the selections on (GLS160/E) and (GLS160/F).

You must ensure that the selected exchange rate type on (GLS160/E) is defined for all divisions in the same cluster. If one or more divisions that are for inclusion in a cluster are using corporate accounting, you must create one cluster per accounting ledger since this is a selection field on (GLS160/E).

Select the 'Update' check box if you should create accounting transactions.

To configure a job for revaluation accounts alternative 1-'Currency amount', you must set 'Job' to 'GLS161CL' on 'Job Schedule Function. Open' (SHS030/E) before running (GLS160).

To configure a job for revaluation accounts alternative 2-'Accounts receivable', you must set 'Job' to 'GLS164CL' on (SHS030/E) before running (GLS160).

To configure a job for revaluation accounts alternative 3-'Accounts payable', you must set 'Job' to 'GLS167CL' on (SHS030/E) before running (GLS160).

You can use the cluster functionality to schedule a job to record the year-end profit or loss in multiple divisions simultaneously. Separate accounting transactions are created in each division.

Transactions are included, and accounting transactions created, according to the selections on (GLS995/E).

You must ensure that any accounts and FAM functions selected on (GLS995/E) is defined in all divisions in the same cluster. If one or more divisions that are for inclusion in a cluster are using corporate accounting, you must create one cluster per accounting ledger since this is a selection field on (GLS995/E).

If you create a cluster containing multiple divisions configured with the Italian country specific functionality, you must ensure that the selected balance key is defined in all divisions.

Select the 'Update' check box if you should create accounting transactions. If you configure a repetitive or calendar job for calculation methods 1-'Keeps zero of each P/L account' or 2-'Keeps balances in each P/L account', you must select the 'Update' check box.

To configure a job for calculation methods 1-'Keeps zero of each P/L account'or 2-'Keeps balances in each P/L account', you must set 'Job' to GLS996CL on 'Job Schedule Function. Open' (SHS030/E) before running (GLS995).

To configure a job for calculation method 3-'Closed at year end & reopened aut', you must set 'Job' to 'GLS997CL' on (SHS030/E) before running (GLS995).

You can use the cluster functionality to schedule a job to create an online VAT report in multiple divisions simultaneously. Separate VAT reports are created in each division.

Transactions matching the VAT report template and base country entered on (TXS002/E) are included in the online VAT report.

You can select if address details in the VAT report header should be updated with the information on the (TXS002/E) panel when the job is scheduled or retrieved from each division when the online VAT report is created.

Select the 'Confirm report' check box if the transactions in the online VAT report should be automatically updated as VAT reported. VAT reported transactions are updated with status 90. The status is updated in additional information 096-'Status of user-defined VAT report' and is displayed on 'Voucher. Display' (GLS200/G). If you do not select the check box, you must use the 19-'Confirm' related option in 'VAT Run. Open' (TXS100) to confirm the online VAT report and update the VAT reported transactions with status 90.

You can use the cluster functionality to schedule a job to generate doubtful accounts allowance proposals across multiple divisions simultaneously. Separate proposals are created for each division.

Select the 'Auto upd prop' check box to automatically confirm the proposal, creating depreciation accounting entries for all divisions in the cluster.

However, no accounting entries are created for divisions where the 'Update GL' check box is disabled on 'Settings - General Ledger' (CRS750/F).

You must ensure that number series type 'DP' for the proposal numbers exists in 'Number Series. Open' (CRS165) for all divisions included in the cluster.

You can use the cluster functionality to schedule a job to generate statement of account proposals across multiple divisions simultaneously. Separate proposals are created for each division.

Select the 'Auto upd prop' check box to automatically confirm the statement of account proposal, meaning that statements of accounts are created and sent across all divisions in the cluster.

You must ensure that number series type '50 2' for the statement of account number exists in (CRS165) for all divisions included in the cluster.

To retrieve optional texts from 'AR Statement of Account. Enter Text' (ARS005), you must define them for each division in the cluster.

Cluster ID is not available for this function from central (blank) division.

You can use the cluster functionality to schedule a job to generate payment reminder proposals across multiple divisions simultaneously. Separate proposals are created for each division.

Select the 'Auto upd prop' check box to automatically confirm the reminder proposals, resulting in payment reminders being created and sent across all divisions in the cluster.

You must ensure that number series type '50 1' for the payment reminder number exists in (CRS165) for all divisions included in the cluster.

To retrieve optional texts from 'Payment Reminder Rule. Enter Text' (ARS010), you must define them for each division in the cluster.

Cluster ID is not available for this function from central (blank) division.

You can use the cluster functionality to schedule a job to generate interest invoice proposals across multiple divisions simultaneously. Separate proposals are created for each division.

Select the 'Auto upd prop' check box to automatically confirm the interest invoice proposals, resulting in interest invoices being created and sent across all divisions in the cluster.

You must ensure that number series type '51 1' for the interest invoice number exists in (CRS165) for all divisions included in the cluster. If ‘Invoice number - interest invoices’ is enabled on 'Settings - Accounts Receivable' (ARS905/F) for one or more divisions in the cluster, the invoice number is instead retrieved from 'Internal Invoice Series. Open' (MFS165). You must in that case define an invoice number series for FAM function AR50 in each division.

To retrieve optional texts from 'Interest Invoicing Rule. Enter Text' (ARS080), you must define them for each division in the cluster.

Cluster ID is not available for this function from central (blank) division.

You can use the cluster functionality to schedule a job to generate debt collection proposals across multiple divisions simultaneously. Separate proposals are created for each division.

Select the 'Auto upd prop' check box to automatically confirm the collection proposals, resulting in collection assignments being created and sent across all divisions in the cluster.

You must ensure that number series type '50 4' for the collection document number exists in (CRS165) for all divisions included in the cluster.

To retrieve optional texts from 'Collection. Enter Text' (ARS085), you must define them for each division in the cluster.

Cluster ID is not available for this function from central (blank) division.

You can use the cluster functionality to schedule a job to update the general ledger with depreciation for fixed assets for a specific period in multiple divisions simultaneously.

You must ensure that the depreciation types selected on (FAS100/E) have been defined in all divisions in the same cluster.

If corporate accounting is activated for the divisions within the cluster, you must ensure that the period types assigned to each accounting ledger in 'Settings – Corporate Accounting' (GLS080/E) are defined using the same fiscal year start and end dates. This ensures that the accounting date entered in (FAS100/E) is within the range of the selected accounting period for all the divisions.

Currently, you must select the 'Update' check box when scheduling a job for this function. Creating a job schedule for an accounting proposal is not supported.

You can use the cluster functionality to schedule a job to calculate the cost of capital for fixed assets in multiple divisions simultaneously.

Currently, you must select the 'Update' check box when scheduling a job for this function. Creating a job schedule for an accounting proposal is not supported.

You can use the cluster functionality to schedule a job at year-end to transfer the current year’s depreciation to accumulated depreciation, and calculate the revised replacement cost and insured value, for multiple divisions simultaneously.

You must ensure that the depreciation types selected on (FAS190/E) have been defined in all divisions in the same cluster.

You can use the cluster functionality to schedule a job to generate outgoing payment proposals across multiple divisions simultaneously. Separate proposals are created for each division.

Select the 'Auto update' check box to automatically confirm the proposals, which means the customer invoices or credit notes are marked as paid or are updated to 'Suppl Payment. Report Bank Confirmation' (APS190) or 'Suppl Payment. Report Electr Bank Conf' (APS187) for further processing, depending on the payment class.

You must ensure that the FAM function of the selected AP payment method and the bank account selected on (APS335/E) is defined in all divisions in the same cluster.

You can use the cluster functionality to schedule a job to generate supplier payment proposals across multiple divisions simultaneously. Separate proposals are created for each division.

Select the 'Auto update' check box to automatically confirm the proposals, which means the customer invoices or credit notes are marked as paid or are updated to (APS190) or (APS187) for further processing, depending on the payment class.

You must ensure that the FAM function of the selected AP payment method and the bank account selected on (APS335/E) have been defined in all divisions in the same cluster.

If 'Prepayment process' is enabled on (CRS750/F) in the division from where the job is scheduled, that process is applied for all divisions in the cluster regardless of the setting in each division.

You cannot configure the cluster functionality from central (blank) division in (APS635).