RTM - M3 BE Rental Management

Rental Agreements

  • 'Rental Agreement. Archive' (STS090)

    The rental industry often has high volumes of transactions, such as rental agreements and invoices. Therefore, archiving is necessary to achieve maximum disk usage and data protection. Use (STS090) to retrieve and archive rental agreements. This runs as a batch job. (STS090) archives processed rental agreements and related service orders used for invoicing. Use (SOS095) to archive rental invoices and rental history.

    You can use these function keys in (STS090) to access related archive programs for distribution orders, purchase orders, service agreements, and service orders:

    • F14 - File SO (SOS090)
    • F15 - File SO Invoice (SOS095)
    • F16 - File PO (PPS920)
    • F17 - File R/D Order (MMS185)
    • F18 - File Rental stat (STS095)
    • F19 - File Serv Agr (SAS090)

    All rental agreements and related rental tables that have agreement status 99 or 89 for quotations are archived.

    If the setting 'Prt changes' is set to 1, a list is produced for all records that are archived.

    An object access check is performed for the facility.

    This function archives the records in these tables:

    Table Description (TF=Transaction File, WF=Work File, MF=Master File)
    STAGHE TF: Agreement header
    STAGLI TF: Agreement line
    STADCH TF: Additional charge per agreement line
    STAGDN TF: Stand down period
    STLIDE TF: Rental details
    STLIDO TF: Documents per agreement line
    STLICH TF: Item charge per rental line
    STOCHR TF: Rental agreement header charge
    STMPSH TF: Rental agreement meter price schedule
    STEXCH TF: Rental exchange string
    SSHEAD TF: Service order header
    SDHEAD TF: Delivery service order, header
    SSJOBH TF: Service order assignments
    SJDOCU TF: SO assignment documents
    SSLINE TF: Service order, line
    SSLIXX TF: Service order line, extension
    SSLICH TF: Item charges per SO line
    SSOCHR TF: Service order head charges
    SDLINE TF: Delivery service order, line
    SSYTXH MF: Text, header
    SSYTXL MF: Text, line
    OSYTXH MF: Text, line
    OSYTXL MF: Text, header

    When you archive rental agreement in (STS090), you can print a report. The distribution order, purchase order, requisition order, and service agreement type are retrieved from the rental order type and displayed on the report to facilitate easier archiving of related orders.

  • 'Rental Statistics. Archive' (STS095)

    (STS095) archives data from the STUTIL table. The selection fields for the 'From/To' period are mandatory in (STS095). If the setting 'Prt changes' is set to 1, a list is produced for all records that are archived. An object access check is performed for the facility.

    This function archives the records in these tables:

    Table Description (TF=Transaction File, MF=Master File)
    STUTIL TF: Rental utilization statistics
    SSYTXH MF: Text, header
    SSYTXL MF: Text, line

SEP - Service Order Processing

  • 'Service Order. Archive' (SOS090)

    This function archives service orders for rental invoicing. The selection criteria in 'Service Order. Archive' (SOS090) are the invoice date, invoice number, service order number, customer number, payer, planned delivery date, currency, and service order type.

    Records from these tables are archived:

    Table Description (TF=Transaction File, WF=Work File, MF=Master File)
    SSHEAD TF: Service order header
    SSJOBH TF: Service order assignments
    SSLINE TF: Service order, line
    SOARCO WF: Selected order for archive
    SJDOCU TF: SO assignments document
    OSYTXH MF: Text, header
    OSYTXL MF: Text, line
    SDLOCA TF: Delivery service order, locations
    SSLIND TF: Service order line meter invoice
    SDLINE TF: Delivery service order, line
    SJOCHR TF: SO assignment charges
    SDHEAD TF: Delivery service order, header
    SSOCHR TF: Service order header charges
    SSADRE TF: Service order, address
    SDOADR TF: Distribution order addresses
    SEXCHG TF: Exchanges of items
    SKTCVA TF: Selected var. codes per order
    SOMAIL TF: Service order e-mail
    SSCURP TF: Customer reply
    SSLICH TF: Item charges per SO line
    SSLIXX TF: Service order line, extension
  • 'SO Invoice. Archive' (SOS095)

    This function archives invoices for rental agreements.

    The selection criteria in 'SO Invoice. Archive' (SOS095) are the entry date, invoice number, payer, voucher number, status, and accounting date.

    Records from these tables are archived:

    Table Description (TF=Transaction File, WF=Work File)
    OINVOH TF: Invoice header
    OINVOL TF: Invoice, line
    SSARIV WF: Selected invoices for archive
    SINACC TF: Invoice accounting
    SLICHW TF: Item charges per SO line
    OINVTX TF: Invoice, line
    STAGHT TF: Rental Invoice display/credit
    STAGHH TF: Rental Invoice display/credit – head
    STAGHL TF: File to hold rental agreement lines inv
    STAGHD HF: File to hold rental agreement details
    STHCHR HF: Hist of rental agreem head charges
    STHLCH HF: Item charges per rental line – history
    SSYTXL MF: Text line
    SSYTXH MF: Text head
    OINREF TF: Invoice, reference