Define Number Series

Number series are used for assigning unique identities to each individual order or transaction in M3.

This document explains how to define number series for customer, distribution and requisition orders, as well as for the M3 financial system, or for customer invoices and internal invoices.

Outcome

Number series are defined for the one or several of the areas described above.

Number series are used for assigning unique IDs (numbers) to each individual order and/or transaction in M3. Each number series is connected to a specific number series type. The number series type indicates the purpose of the number series, for example, customer orders, purchase orders, customer returns, package number, picking list, reclassification number, etc.

Number series are stored in the (CSYNBR) file.

Before you start

  • You must complete the steps described in .
  • You must be in the correct division and commands to switch between divisions must be defined in 'Function. Open' (MNS110). You must have authority for the divisions. Authority is assigned in 'User. Open' (MNS150).

Follow these steps

Select one of the alternatives and continue with the steps for the selected procedure.

Define number series for customer, distribution and requisition order or for the financial system

  1. Start 'Number Series. Open' (CRS165/B).

  2. Specify the number series type and the identity of the number series. Select New.

  3. On the E panel E, specify a name, describing the purpose of the number series. Specify also the start value and the end value for the number series.

  4. If necessary, specify a date when this number series should end, and the identity of the number series that should replace it. Press Enter.

    The 'Last number' field specifies the last number used in the number series, and is incremented automatically when a number is used.

Define number series for customer invoices and internal invoices

  1. Start 'Internal Invoice Series. Open' (MFS165/B).

  2. Specify the identity of the number series and the year for which it applies. Select New.

  3. On the E panel, specify a name, describing the purpose of the number series. Specify also the start value and the end value of the number series. Press Enter.

    The 'Last number' field specifies the last number used in the number series, and is incremented automatically when a number is used.

Parameters to set

Program ID/Panel Field The field indicates …

(CRS165/B) or (MFS165)

Number series type

…the purpose of each number series.

Click F1 in this field to see the purpose and area (application) for each number series type. Next to each type, information is displayed about which number series can be used for the type. If an asterisk (*) is displayed instead of a number series identity, that means that the number series is optional, which also means that you can define more than one number series for that type.

(CRS165/B) or (MFS165)

Number series

…the number series.

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