Configuring an equipment trade-in

Note: If the financing type 2-Rental is used, then you cannot add equipment trade-in to a quotation.

Equipment trade-in is used when the customer has one or more existing equipment that they wish to trade in and therefore set off the cost against this quotation. If the equipment is not currently in your Infor M3 Business Engine database, that is, if you have not sold or maintained it before, then the trade-in record is used to create various records in Infor M3 Business Engine when the quotation is released to become an order:

  • Records are created in ‘Equipment/Serialized Item. Open’ (MMS240) and ‘Equipment. Update History’ (MOS290).
  • A sales order line is created in ‘Customer Order. Open Line’ (OIS101), with a quantity of minus one.

Equipment trade-ins are used to create a quotation line of type 10 and are displayed in the Equipment Search and Connect window.

  1. In the Equipment Quotation Detail window, select the Trade-in tab and click the New trade-in button. Alternatively, on the All tab, click the New Trade-in button.
    The default value of the Responsible field is retrieved from the logged-on user, but you can modify it.
  2. Specify the item number of the equipment being traded in.
    If you have sold or maintained this equipment in the past, then the item number already exists.
    Note: You cannot create the trade-in record even if you have not been associated with this item number before. Before the quotation can be released, the item must be defined in the item master record in ‘Item. Open’ (MMS001).
  3. Specify the lot or serial number.
    This information is required to ensure that the equipment record that is created when the quotation is released is valid. If you have already maintained the vehicle in the past, then the lot number may already exist in the Infor M3 Business Engine database.
  4. Specify the trade-in value.
    This value is the price that you have offered to the customer for their used equipment.
  5. Specify the evaluated value, that is, how much the trade-in equipment is worth to you.
    The evaluated value may differ from the trade-in value. If the evaluated value is lower than the trade-in value, then the trade-in is at a loss for you. On the contrary, if the evaluated value is higher than the trade-in value, then the trade-in is at a profit for you. This scenario happens if you think you can sell it to another customer at that price and make a profit.
  6. Specify the warehouse and the location of the trade-in.

    Default values can be retrieved from the quotation header.

    When the quotation is released, this information is used to update the trade-in equipment record in ‘Equipment/Serialized Item. Open’ (MMS240):

    • Manufactured date
    • Warranty date
    • Manufacturer
    • Serial number of the manufacturer
    • Year model

    When the quotation is released, the time-since-new values are used to update the equipment record in ‘Equipment. Update History’ (MOS290).

  7. Optionally, specify up to ten user-defined fields.

    These fields are defined in ‘Settings - User-Defined EQM Fields’ (QUS980).

    The default values of the service fields for a preinspection service are retrieved from the quotation type.

  8. Optionally, to create a work order for the preinspection, click the Create Work Order button.
  9. To save the record, click Next.

    The Equipment Quotation Detail window is redisplayed.

    To edit a trade-in record, double-click it.