Configuring the Upload Voucher widget

Under the Active column, select the check box of the corresponding interface to activate for the upload process. All activated interfaces are added as options in the Interface name field.

Under the Fields column, configure the fields for each of your selected interfaces.

1. Click the edit icon.
2. From the Details tab, specify this information:

   Interface name

   This field uses the default value based on your selected interface.

   Division (1)

   This field uses the assigned division of your selected interface.

   Editable accounting date

   Select the check box to enable users to manually edit the date for accounting.

   Key value prefix

   Specify a prefix for the primary key. The system automatically adds the value you provide to the primary key generated for each new entry in the general ledger. For example, specify 'GLW' as the prefix for the primary key.

3. Click OK.
4. Navigate to the Input fields tab. Select the check box for every input field to be added to the CSV file for the upload process. You may specify a default value for each field.
5. Click OK.

1. Specify this information on the Upload document tab:

   Archive uploaded file

   Select the check box to ensure that your uploaded CSV file is copied and stored in IDM.

   Document Type

   Specify a document type to be used as the category in IDM for tracking documentation, for example, MDS_Generic Document.

   Key value attribute

   Specify a key value attribute to be used in IDM, for example, MDS_id1. The variable <id1> uses the primary key assigned to your record in the general ledger.

   User attribute

   Specify a user attribute to be used in IDM, for example, MDS_id2. The variable <id2> uses the code assigned to a user who updated the general ledger.

   Archive related documents

   Select the check box to enable users to upload additional supporting files for the record.

   Division attribute

   Specify a division attribute to be used in saving related documents IDM, for example, MDS_id3. The variable <id3> uses the assigned division where a specific record is grouped accordingly.

   Year attribute

   If attributes were set up as multi select attributes in IDM, you can access this field. Specify the year when the voucher is created, for example 2025.

   Voucher series attribute

   If attributes were set up as multi select attributes in IDM, you can access this field. Specify an attribute to the voucher series, for example 001.

   Voucher attribute

   If attributes were set up as multi select attributes in IDM, you can access this field. Specify an attribute to the voucher, for example 2000000060.

   Accounting date

   If attributes were set up as multi select attributes in IDM, you can access this field. Specify an accounting date using this format: YYYYMMDD.

2. Specify this information on the Related tab:

   Archive related documents

   Select the check box to ensure that your uploaded CSV file is copied and stored in IDM.

   Division attribute

   Specify a division attribute that can be used as option to be used for the related documents.

   Key value attribute

   Specify a key value attribute to be used in IDM, for example, MDS_id1. The variable <id1> uses the primary key assigned to your record in the general ledger.

   User attribute

   Specify a user attribute to be used in IDM, for example, MDS_id2. The variable <id2> uses the code assigned to a user who updated the general ledger.

   Archive related documents

   Select the check box to enable users to upload additional supporting files for the record.

   Division attribute

   Specify a division attribute to be used in saving related documents IDM, for example, MDS_id3. The variable <id3> uses the assigned division where a specific record is grouped accordingly.

   Year attribute

   If attributes were set up as multi select attributes in IDM, you can access this field. Specify the year when the voucher is created, for example 2025.

   Voucher series attribute

   If attributes were set up as multi select attributes in IDM, you can access this field. Specify an attribute to the voucher series, for example 001.

   Voucher attribute

   If attributes were set up as multi select attributes in IDM, you can access this field. Specify an attribute to the voucher, for example 2000000060.

   Accounting date

   If attributes were set up as multi select attributes in IDM, you can access this field. Specify an accounting date using this format: YYYYMMDD.

3. Click OK.