Uploading vouchers

The widget shows a progress bar at the top where you can view all the activities in the upload process.

  1. On the Select file step, update the required file for upload.
    1. Select the interface to apply from the drop-down options. Selecting a template triggers the Download template (CSV) button next to Upload file.
    2. Click the Download template (CSV) button to retrieve the template that you will update. The file is saved on your local machine.
    3. Update the file based on the required values for each column and save the updated file.
    4. Click Upload file, browse to your updated CSV file, and click Open.
    5. Click Next.
  2. On the Upload step, validate the uploaded file.
    1. Specify this information:
      Key value
      This field uses the default primary key value assigned to your record.
      Description
      Provide a description for your record.
      Accounting date
      This field is enabled, which depends on the widget configuration. If enabled, specify a new accounting date.
    2. Click the browse icon to open the Details dialog, where you can verify the values of your uploaded file. When done with verification, click OK.
    3. Verify the voucher entries from the uploaded file by reviewing the summary of voucher entries categorized by Division, including the record count, balance, and status.
    4. Click Next. The next activity might take time to load because the widget retrieves APIs from M3, particularly records from 'FIM Interface. Manage Transactions' (GLS840).
  3. On the Check and update step, the division shows the status. An updated status means that the vouchers are successfully uploaded to the general ledger in M3. If available, click Next to add other documents to IDM.

    You may verify if the voucher is added to M3. Check if it has an error in 'FIM Interface. Manage Transactions' (GLS840/B1).

  4. On the Add related document step, click upload files to attach additional files and select an option from the Division drop-down to select the category for your file. Click OK.

    Optionally, check your voucher and its related document in IDM.