Invoices

Requirement

In the EU, the following rules are valid for an invoice with VAT:

Full VAT invoices

Information required in all cases

  • Date of issue
  • Unique sequential number identifying the invoice
  • Customer’s VAT identification number (if the customer is liable for the tax on the transaction)
  • Supplier’s full name & address
  • Customer’s full name & address
  • Description of quantity & type of goods supplied or type & extent of services rendered
  • Date of transaction or payment (if different from invoice date)
  • VAT rate applied
  • VAT amount payable
  • Breakdown of VAT amount payable by VAT rate or exemption
  • Unit price of goods or services – exclusive of tax, discounts or rebates (unless included in the unit price)

M3 solution

In case outgoing invoices underlie the special Polish regime of “Split VAT Payment”, the relevant comment on invoices must be configured with XML out depending on the company’s policies. M3 offers the entire process for prepayments.

Regarding prepayment invoices that must list the detailed item lines from the underlying customer orders, M3 does not list these. Instead only one line is shown, the total prepayment amount, along with a text.

In Poland, previously invoice amounts had to be written in words. This is not a requirement any longer.

Configuration guidelines

Program ID Program name Description or comment
CRS610/H Customer. Open Set the Price printout field to 5-Detailed 2.
MNS100/H Company. Connect Division For Polish divisions, set the VAT sum method field to 2-Base mult rate.
CRS722 Settings - Customer Order Invoicing Select the Separate voucher no check box.
ARS950 Accounts Receivable. Update Additional Info

Manually add or update extra information number 252 Delivery date Confirmation (AR extra information 250 in previous versions) for records in the accounts receivable ledger. Specify this information:

AR information category
Specify 252 (AR extra information 250 in previous versions).
Description
Specify Delivery approval date.
Name
Specify Date approved.

When all the documents for a valid delivery confirmation are available, the document date is updated with additional information number 252 Delivery date (AR extra information 250 in previous versions) in ‘Customer Invoice. Display Additional Information’ (ARS216). The cross-border invoices in the accounts receivable ledger can then be selected for VAT reporting in ‘VAT Receivable Report. Open’ (ARX700).