VAT reporting

Requirement for the Spesometro report

Effective January 1, 2017 and until 2019, in accordance with Article 4, paragraphs 1 and 3 of Law Decree No. 193, the sales and purchases lists, currently known as Spesometro, including intracommunity supplies and exports and imports, must be submitted on a quarterly basis. Previously, these lists had to be submitted on an annual basis.

The filing deadline is the last day of the second month after each calendar quarter, for example, May 31, 2018 for the first quarter of 2018. The communication must include all the invoices information that is issued and registered, and specifically this information:

• Identification information of the parties
• Invoice date and number
• Taxable base
• Applied VAT rate
• VAT amount
• Type of transaction

For each invoice that is omitted or submitted with incorrect information, penalties from €25 to €25,000 may be applied.

Requirement for the Esterometro report

From 2019, sales and purchase lists must be reported using the Esterometro report, which supersedes the Spesometro report. This change is part of the extension of the SDI live invoice reporting to all B2B and B2C transactions. The quarterly or bi-annual Spesometro report is not required anymore for resident and non-resident Italian taxpayers, but is still used in 2019 for invoices issued in 2018.

These key requirements apply to the Esterometro report :

• The report must be filed monthly and is due on the last day of the month following the month during which the invoices have been issued.
• The report must be filed only by resident taxpayers. Non-residents are not required to file the report, including for domestic supplies.
• The report must include transactions outside the scope of the SDI live invoice submissions.
• The report must list sales and purchases to or from non-resident customers and suppliers, including domestic supplies, IC acquisitions, exports or imports without customs declarations and purchases of services from non-residents.

These invoices must be excluded:

• Sales invoices that have been reported through the SDI must be excluded. Non-resident taxpayers are still entitled to paper or PDF invoices from Italian suppliers because these are not issued by the SDI.
• Imports or exports for which a customs document has been issued must be excluded, because they are automatically reported to the tax authorities.

The <SpazioDatiFattura> element has been added to the DatiFatturav2.1.xsd schema. This element is used by the system and must never be set by the user.

All invoices that have been received and issued, but not reported to the SDI, must be reported monthly to the authorities, as per this XML definition:

• DTE for issued customer invoices
• DTR for received supplier invoices

M3 solution

The calculation, accounting, reporting, and reconciliation of value added tax is supported by generic functionality in M3. This process is supported through VAT report templates. These templates are user defined and used in VAT proposals, reconciliation, and report functions. Reports and electronic messages are based on these templates.

For this country version, these Financial Business Messages (FBM) are used:

These messages have been developed for the creation of the XML message for the ‘Communication of the Sales and Purchases lists’, using the DatiFatturav2.0.xsd and DatiFatturav2.1.xsd schemas, respectively. You can upload these messages to the web portal of the Italian financial authorities. See the Infor M3 Cloud Configuration Guide for the ION configuration of these messages.