Electronic Invoicing

Requirement

Ireland is among the countries in the European Union expected to adopt electronic invoicing as stated in the 2014 Directive. E-Invoicing is the exchange of an electronic invoice document between a buyer and a supplier, and it delivers efficiencies, lowers costs, and improves compliance and business relationships.

An electronic invoice is an invoice processed and transmitted in a structured data format, allowing for automated and electronic processing, as described in Directive 2014/55/EU.

A structured e-Invoice has data from the supplier in a computer-readable format. You can instantly import it into the buyer's Account Payable (AP) system without entering it manually.

Ireland chose PEPPOL (Pan European Public Procurement Online) as the delivery method of e-invoices to the public sector. It is an 'eDelivery' network for transmitting public procurement documents and is broadly supported across eighteen nations in Europe.

Ireland is among the countries modernizing VAT reporting systems to prevent VAT avoidance/evasion, and heighten compliance and, as a result, increase their VAT revenues.

Adopting e-Invoicing alongside approaches, including Real-Time reporting (RTR) and Standard Audit File for Tax (SAF-T), has become a focus for many EU nations.

By 2020, Ireland, among other EU states, should have finalized switching to the so-called 'e-invoicing Directive' (2014/55/EU).

Other public sector entities are integrated (for example: states, municipalities, and government owned companies) into the invoicing solution on a voluntary basis (including PEPPOL).

M3 solution

Users can submit their invoices electronically in the required format using an integration with Infor Localization Services Platform (LSP).

For each issued invoice and regardless of the invoicing function used, an invoice BOD is created by M3 and can be viewed by users in 'Invoice Header. Open' (CMS500). The invoice BOD is then published and sent to LSP using ION. LSP then generates a .json file with the Sent status. Connectivity to PEPPOL for the registration of the invoices is provided through the LSP web services gateway. Once connected to the PEPPOL network, organizations can immediately start sending electronic invoices immediately. Successfully sent electronic invoices receive the Forwarded status. PEPPOL Access Point connects participants to the PEPPOL eDelivery network and performs the electronic document exchange.

Configuration guidelines

Program ID	Program name	Description or comment
CMS500	Invoice Header. Open	All created and recreated invoices are displayed. See NCR 11227 for details about the process.

See "M3 configuration for electronic invoicing" in the Infor M3 Core Configuration Guide for Infor Localization Services Platform.