Electronic Invoicing

Requirement

Since July 2019, e-Invoicing has been mandatory in B2G relations. In other words, suppliers to the Estonian public administration must issue electronic invoices in compliance with one of the following standards: European standards: UBL and UN/CEFACT, approved by Directive 2014/55/EU or National standard, EVS 923: 2014 / AC: 2017, based on the XML schema.

The Estonian Center of Registers and Information Systems (RIK) maintains the government-owned infrastructure (e-Financials) that performs the service of receiving and sending e-invoices and accompanying documents between suppliers and public contracting authorities.

Companies and institutions can use the state register “Register of E-Invoice Recipients”, where all organizations receiving e-invoices (business and non-profit associations, foundations and state and local government agencies) are registered. The register lists all necessary information to electronically transmit invoices to registered companies/institutions.

M3 solution

Users can submit their invoices electronically in the required format using an integration with Infor Localization Services Platform (LSP).

For each issued invoice and regardless of the invoicing function used, an invoice BOD is created by M3 and can be viewed by users in 'Invoice Header. Open' (CMS500). The invoice BOD is then published and sent to LSP using ION. LSP then generates a .json file with the Sent status. Connectivity to PEPPOL for the registration of the invoices is provided through the LSP web services gateway. Once connected to the PEPPOL network, organizations can immediately start sending electronic invoices immediately. Successfully sent electronic invoices receive the Forwarded status. PEPPOL Access Point connects participants to the PEPPOL eDelivery network and performs the electronic document exchange.

Configuration guidelines

Program ID	Program name	Description or comment
CMS500	Invoice Header. Open	All created and recreated invoices are displayed. See NCR 11227 for details about the process.

See "M3 configuration for electronic invoicing" in the Infor M3 Core Configuration Guide for Infor Localization Services Platform.