Vendor Compliance Check

The Vendor Compliance Check uses Infor AI to help you identify which vendors are listed in exclusion lists. These lists can be of any type, provided they follow the structure defined in the object schema artifact that users receive.

The system periodically cross-verifies exclusion lists against your vendor records in M3 by using Infor AI. While optional, integrating ION Workflow is recommended to enhance automation.

The frequency of runs depends on how often you update your suppliers and how often an exclusion list is updated. The solution setup, including the upload of the exclusion list, is completed during the deployment phase.

All vendors are classified based on how closely the vendor's name and address match your vendor's records in M3. The results are presented in a Birst report.

This list shows the classification:

Excluded: Match score is above 90%.
Potentially Excluded: Match score is above 80%, which may indicate a faulty match. You should double check to confirm.
Not Excluded: Match score falls below the defined threshold.

If the result is Excluded or Potentially Excluded, the solution can be configured to block transactions with the flagged vendor until further approval is granted.

This solution provides these benefits:

Reduces risk of non-compliance.
Eliminates recurring manual work.
Flexible scheduling based on your update cycles.

Best practices

Follow these best practices to help the solution run smoothly and avoid issues:

You must schedule the run and regularly verify your supplier data in Birst. We recommend running the process once a month if you rarely update your suppliers. However, the schedule primarily depends on when the selected exclusion list is updated.
You should identify which lists are most relevant to your organization and determine from which lists your suppliers must be excluded.