Supported features

This solution handles and transfers key invoice data to 'Supplier Invoice Batch Entry' (APS450) in M3. It processes both high-level header information and detailed line-item data to facilitate accurate invoice matching.

When you run this solution, these invoice data can be transferred to M3 'Supplier Invoice Batch. Open' (APS450):

Header-level fields

These fields are automatically extracted or looked up, validated, and transferred to M3:

  • Supplier: The M3 supplier is looked-up using supplier details from the invoice such as name, VAT registration number, IBAN, address, and TAX ID number for US suppliers.
  • Invoice Number: The supplier's unique number for the invoice document.
  • Invoice Date: The date the invoice was issued.
  • Due Date: Stated date for payment.
  • Currency: The currency of the invoice such as EUR and USD.
  • Invoice Total Amount: The final, gross amount payable.
  • VAT Amount: The total amount of Value-Added Tax.
  • VAT Rate: The tax rate applied.
  • Purchase Order Number: The PO number referenced at the header level.
  • Delivery Note Number
  • Order Charges
  • Parallel Invoice Number
  • Financial Agreement ID: The agreement reference number for recurring service or subscription invoices that is validated against M3.
  • Credit Request Reference: The reference number that links the credit invoice to an approved credit request in M3.
  • Our Reference: For expense invoices, this is typically the name of the purchaser. The value is derived from the supplier’s Your Reference field on the invoice document.

Line-level fields

In addition to the header information, these details are captured for each invoice line item, enabling line‑level matching in M3:

  • Item Code or Alias Number: The specific product or service identifier.
  • Item Description: Supplier description of the product or service.
  • Quantity: The number of units being invoiced.
  • Unit Price: The price per unit.
  • Line Total Amount: The total amount for the line calculated as Quantity x Unit Price.
  • Quantity Unit of Measure (U/M): The unit for the invoiced quantity such as PCS, EA and KG.
  • Purchase Price Unit of Measure (U/M): The unit for the invoiced price per quantity such as PCS, EA and KG.
  • Line-specific PO Number: The PO number associated with an individual line, if different from the header.
  • Purchase Order Subline Number: The specific subline within a PO line that is used for matching against partial deliveries.
  • Delivery Note Number: The delivery note reference associated with the invoice or Purchase Order.
  • Line Charges: The charge description and amount associated with the invoice line.
  • Purchase Price Quantity (PUCD): The purchase-price-per-quantity factor used for pricing validation during invoice matching.
Note: This invoice batch type can be transferred to 'Supplier Invoice Batch. Open' (APS450) through the solution:

20 = 'Supplier invoice'