Match pages overview
The Match pages are similar. You use the Invoice Match page to reconcile invoices at the invoice level with receipts. You use the Detail Match page to reconcile invoice detail lines with receipt lines.
Timeline
Use the timeline bar chart to have an overview of your open invoices and navigate through your work. The chart displays the number of unmatched invoices that you have. It also graphically presents invoices in relation to their due date. Rest on a date to display the number of invoices due on that day. If a date is gray, then there are no invoices due on that day. The date with the red outline represents where you are on the timeline. Pause on the Past Due box to see the number of the invoices that are past due.
Previous and next
Use the next and previous arrows to move between the invoices in your work list. You can set up your reconciliation work list on the Work List page.
View PO Note
If Purchase Order comments exist for the invoice, then the View PO Note is displayed. Click to view PO comments. PO comments are attached to the purchase order on Purchase Order Entry (PO20.1) in the Lawson Purchase Order application. You cannot add PO comments from Smart Reconciliation, only view existing comments.
View PO Cost Message
If PO Cost Message comments exist for the invoice, then the View PO Cost Message is displayed. Click to view PO Cost comments. This is attached to the invoice on Purchase Order Cost Review Message (MA66.3) in the Lawson Purchase Order application. You cannot add PO comments from Smart Reconciliation. You can only view existing comments.
Add Comment
Click to open the Add Comment to Invoice page. You add an invoice comment that can show on a check, a note, and a report. If a comment exists, then you will get a drop-down box to view or edit a comment.
Create Match Set
Click to place the selected invoice lines and the selected receiver lines into a match set. The invoice and receiver lines are removed from the tables, and the match set is added as a new line in the Sets table.
Chargeback total discrepancy
Select this box to create a system-generated chargeback for the difference when an invoice is greater than the receipt cost. Note that your setting for the Detail Chargeback Type field (Net or Overbill Only) on Match Table (MA00.1) affects how chargebacks are created.
Sets table
The Sets table contains any match sets that you create, and any sets the system automatically created using the automatic match functionality.
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Click the set name to access the View Match Set page.
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If you use Add-On Cost functionality, then click the icon to access the Add On Cost page.
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Click the icon to undo the match set. The line is removed from the Sets table, and the invoice and receiver lines are added back to the Invoice and Receiver tables.
Match
Click to match the sets that you created. All invoice lines must be in a set before you can match.
Invoice lines table
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To set up the invoice lines table, click the icon. You can select which columns you want the table to display and arrange the column order.
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Click a line in the invoice lines table to move it to the top of the list and make it part of the working set. To remove a line from the working set and return it to the table, click it again.
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Click the icon in a line to access the Chargeback page for the invoice.
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To make all lines part of the working set, click . To remove all lines from the working set, click .
Receiver lines table
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To set up the receiver lines table, click the icon. You can select which columns you want to be displayed in the table and arrange the column order.
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Click a line in the receiver lines table to move it to the top of the list and make it part of the working set. To remove a line from the working set and return it to the table, click it again.
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To make all lines part of the working set, click . To remove all lines from the working set, click .