Enabling the Competency Profile task

Note: If an employee has no record or an expired record for a required competency in Competencies (PA21.1) or Certifications (PA22.1), then an Overdue message is displayed on the employee's profile.

The Competency Profile task shows competencies and certifications required by job or position. For each requirement, the employee's current status is displayed. Besides the required competencies, additional employee information is shown at the top of the Competency Profile. If you specified data for any of these items on the applicable forms, then the information is displayed.

Note: If you specify work restrictions for an employee in Work Restriction (PA15.2), then you must specify both start and end dates for the restrictions to shows on the Competency Profile.

  • Department - Employee (HR11.1)

  • Job or position - Employee (HR11.1)

  • Hire date - Employee (HR11.1)

  • Last and next review dates - Review (PA26.1)

  • Next physical - Medical (PA15.1)

  • Any work restrictions - Work Restriction (PA15.2)

Complete these steps to set up the Competency Profile task.

  1. Access Qualifications (PA08.1).
  2. Specify this information:
    Job Code

    Define the qualifications for Job Code or Position, but not both. The form does not allow you to define both simultaneously.

    Position

    Define the qualifications for Job Code or Position, but not both. The form does not allow you to define both simultaneously.

    Type

    Even though you can define qualifications for ability (AB), certification (CE), education degrees (ED), knowledge (KN), other attributes (OA), or skill (SK) in Qualifications (PA08.1), only competencies (SK) and certifications (CE) are shown in the Competency Profile.

    Essential

    For a qualification to appear in the Competency Profile, ensure that it is flagged as Y (Yes).

  3. Access Competencies (PA21.1).
  4. Specify the qualifications an employee has earned. Use these guidelines to specify the field values:
    Note: Renewal information is arbitrary if the competencies do not require periodic renewal.
    Renewal

    Required for the Competency Profile.

    Renewal Cycle

    Required for the Competency Profile. If you leave the Renewal field blank, then this field can calculate the renewal date.

  5. Access Certifications (PA22.1).
  6. Specify this information:
    Note: Renewal information is arbitrary if the competencies do not require periodic renewal.
    Renewal Date

    Renewal Date or Ren Cyc (renewal cycle) is required for the Competency Profile.

    Ren Cyc

    Renewal Date or Ren Cyc (renewal cycle) is required for the Competency Profile. If you leave the Renewal Date field blank, then this field can calculate the renewal date.

  7. Click Change.