Vendor Agreement Commitments Spread (PO26.3)
Use the Vendor Agreement Commitments Spread form to define the dates on which GL/AC commitments for the vendor agreement header or vendor agreement distribution line occurs. You must spread the entire distribution line amount or header lifetime maximum amount.
Processing Effect
When commitments are created using the spread table, the GL/AC object IDs for the commitments is stored on the POVACOMMIT table (Vendor Agreement Commitment Spread) to allow drilling to each commitment. The object IDs also allow for direct access into the AC and GL commitment files for budget editing. This table also allows for commitments to be spread over the lifetime of the vendor agreement rather than produced in a lump sum for a single period.
More Information
With the spread commitment feature, you can put agreement commitments, including released vendor agreements, into any open period. This feature is only limited by the AC Calendar you are using and the GL Company period you have defined. This means that you can make commitments in multiple years.
To limit or budget the commitment dollars for each year, you should spread commitments into multiple years and choose "2" on the Spread Edit Flag.
You can also change spread commitment dates by deleting existing spread commitments and re-adding spread commitments within a new date. You can only work with the unused portion of the spread commitment amount.
But if any of the commitment dollars are unused, you can change the commitment date and thereby the period and fiscal year into which the commitment falls. This gives you the ability to move unused commitment dollars into a new year, in effect rolling the commitments ahead.
Use Period, Year End GL Commitments Processing (GL 197) to roll GL commitments forward into a new open period as an old period is closed. If you have any unused spread commitment amount defined for a closed GL period, Period, Year End GL Commitments Processing (GL 197) does not change any vendor agreement spread commitment dates. So the spread commitment dates and amount might not represent where the GL commitments are actually stored. Use Commitment Analysis (GL 94) where the actual GL commitments are found.
There is no equivalent commitment rolling program for AC commitments because there is no closing for an AC period. Use Commitment Detail Analysis (AC 98) to see where the AC commitments are found. This is accurately reflected on any existing spread commitment dates.